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Work Program (2/21/02) <br /> 1111 functional classifications, utility service areas,public lands, and existing parks and open spaces. <br /> All maps will be produced in ArcView and will include Metadata documentaries. <br /> 1.8 Meet with City Staff <br /> Meet with City department heads to make sure that all City staff members have access to the <br /> planning process and can begin to contribute from the beginning. This session will also include a <br /> discussion of issues. <br /> 1.9 Conduct Public Meeting#1 <br /> It is important to foster strong community participation in the planning process from the outset. <br /> In the overall timetable,the first public meeting should occur in May. This step helps to engage <br /> the public before summer. The purposes of Public Meeting#1 will be to orient the public to the <br /> planning process and to learn about Elk River from a community perspective. HKGi will <br /> assemble written materials for the session and will prepare general analysis graphics for reference <br /> by attendees. HGKi will prepare a written summary and PowerPoint presentation on input <br /> received from this meeting. <br /> 1.10 Communications plan <br /> HKGi will prepare a monthly"update sheet"on the Comprehensive Plan. The update sheet will <br /> be used to inform the community about meetings,findings and other aspects of the planning <br /> process. Text and graphics will be provided in electronic format acceptable to the City. The City <br /> will be responsible for publication of this information in City newsletter, in local newspaper, on <br /> City website, and on cable television. <br /> 110 1.11 Meet with Task Force <br /> This meeting of the Task Force will examine the results of Public Meeting#1, discuss plans for <br /> Public Meeting#2 and preview Task 2. <br /> Deliverables— Task 1 <br /> • Base map for comprehensive planning process <br /> • Task Force reference notebook <br /> • Written and PowerPoint summary of Public Meeting#1 <br /> • Communications plan <br /> • Communications update sheet(s) <br /> 2 Analyze Trends, Forces and Issues <br /> The purpose of this task will be to analyze trends and to identify issues that will need to be <br /> resolved during the course of the planning process. <br /> 2.1 Assemble data <br /> HKGi will assemble demographic and economic information needed to analyze primary trends <br /> and forces shaping the future of Elk River. This task will build upon the data gathered through <br /> the recently completed Key Financial Strategies. <br /> 2.2 Analyze data and identify key trends <br /> • HKGi will analyze changes in demographic and economic characteristics of Elk River. The <br /> purpose of the analysis is to understand how Elk River has changed over the past 20 to 30 years <br /> ©Hoisington Koegler Group, Inc. Page 4 <br />