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Work Program (2./21/02) <br /> consultant are tested and refined to find the best fit with Elk River. This interaction occurs <br /> through a variety of meetings. The meetings are used to convey information,present planning <br /> concepts, gain feedback and formulate directions. The total meetings contained in the Work <br /> Program are 11 decision maker workshops, 6 public/community meetings and 7 meetings with <br /> staff <br /> Budget Approach—The Budget in this proposal is a not-to-exceed amount to perform the tasks in <br /> the Work Program. This approach means that the Budget must account for the potential unknown <br /> elements of the planning process. The time included to complete each task is estimated based on <br /> our past experience and knowledge of Elk River. Regardless of our experience,the Budget <br /> remains based on estimates. The actual effort is only known as the process evolves. <br /> HKGi will complete the tasks described in the Work Program for an amount not to exceed <br /> $87,340. This figure includes staff time and expenses. HKGi will bill the City on a monthly <br /> basis as work is performed. <br /> The proposed budget is distributed as follows: <br /> Task Budget <br /> 1 Define the context $12,100 <br /> 2 Analyze trends, forces and issues 7,050 <br /> 3 Establish a community vision 5,190 <br /> 4 Explore the possibilities 22,480 <br /> 5 Define how Elk River will look and function 8,880 <br /> 6 Develop the plan and strategies/seek approvals 25,580 <br /> 7 Document the plan 3,560 <br /> Expenses 2,500 <br /> TOTAL $87,340 <br /> This Budget accurately reflects the effort required to undertake the tasks contained in the Work - <br /> Program. We recognize that the Comprehensive Plan must also fit within the financial realities of <br /> the City. The City can reduce the Budget by eliminating tasks from the Work Program. Potential <br /> changes include the following: <br /> 1. Shift base mapping to City/HR Green $1,680 <br /> 2. Delete community tour(Task 1.3) 940 <br /> 3. Delete one(1)community meeting(Task 3.1 or 5.2) 2,080 <br /> 4. Delete community leader interviews(Task 2.5) 1,530 <br /> 5. Delete communications plan(Task 1.9) 840 <br /> Additional reductions can be considered with the realization that they may alter the effectiveness <br /> of the planning process. <br /> • <br /> ©Hoisington Koegler Group, Inc. Page 11 <br />