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Standard Breach Notification Letter <br /> Pate] <br /> [Name] <br /> [Address] <br /> [City, State, Zip] <br /> RE: Important Notice Regarding Possible Disclosure of Private Information <br /> Dear [Name]: <br /> [Entity] takes seriously its responsibility to protect information about the individuals it serves. I am <br /> writing to inform you of a concern regarding possible unauthorized access of your private <br /> information. <br /> On [date], [Entity] discovered that [description of the issue/what occurred]. The records included <br /> [description of data]. <br /> OPTIONAL: At this time,your data has not been used inappropriately;rather we have determined <br /> that your data could have been vien)ed by an unauthorized person. <br /> The [description of issue] was immediately corrected upon discovery. <br /> Upon completion of our investigation,you have the right to receive a report on the details of the <br /> investigation. If you would like a copy of the report, contact us to request delivery of the report via <br /> mail or email. <br /> We recommend you take precautionary measures to protect yourself, such as monitoring your <br /> personal credit reports. Under federal law,you have the right to receive, at your request, a free copy <br /> of your credit report every 12 months from each of the three consumer credit reporting companies. <br /> A credit report can provide information regarding those who have received information about your <br /> credit history within a certain period of time. You may request a free credit report online at <br /> www.annualcreditreport.com or by telephone at 1.877.322.8228. <br /> When you receive your credit reports, check for any transactions or accounts you do not recognize. <br /> If you see anything you do not understand, call the telephone number listed on the credit report or <br /> visit the Federal Trade Commission's Web site on identity theft at www.consumer.gov/idtheft/. <br /> [Entity] deeply regrets that this occurred and apologizes for any uneasiness and inconvenience this <br /> may cause you. If you have any questions,please contact [name, address, email,phone]. <br /> We will keep you informed of any additional developments that may be of importance to you. <br /> Sincerely, <br /> [Name,Title]* <br /> *Likely senders of the letter include the entity's city administrator, responsible authority, or data practices compliance <br /> official. <br />