4.4. SR 09-15-2014 - Laserfiche WebLink

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City of Elk Request for Action River To Item Number Mayor and City Council 4.4 Agenda Section Meeting Date Prepared by Consent September 15, 2014 Jessica Miller, Executive Secretary/Deputy City Clerk Item Description Reviewed by Special Event Permit—Thumbs Up High 5K Tina Allard, City Clerk Reviewed by Cal Portner, City Administrator Action Requested Approve,by motion, a special event permit for the Thumbs Up High 5K scheduled for Saturday, October 4, 2014, subject to the following conditions: 1. Applicant must obtain property owner permission for use of any private property. 2. The event planner is required to notify businesses, residents, and organizations abutting the route. Downtown businesses must also be notified of the parking lot closure. The city will provide a template of the notice that must be distributed. The city will also provide a list of the properties to be notified. The event planner must submit an affidavit that the notices were distributed. 3. Applicant must contact Police Captain Ron Nierenhausen (763.635.1202) at least two weeks prior to event to arrange for police reserves. 4. Walkers/runners are to utilize sidewalks, trail systems, or road shoulders throughout the entire route. No road closures will be permitted. It is each runner's responsibility to ensure the streets/intersections are safe prior to crossing. 5. Applicant will be responsible for garbage clean-up immediately following the event. 6. No paint allowed anywhere on route. Chalk or cones may be used on the sidewalks only. Chalk must be cleaned up immediately following the event. 7. Damage deposit of$250.00 is required for use of River's Edge Commons Park and the lower level parking lot. 8. The lower seating area and stage can be used exclusively by the group but the upper plaza must remain open to the public. 9. Closure of the lower level parking lot will be permitted from 7:00 a.m. to 6:00 p.m. Saturday, October 4, 2014. Parking lot must be completely cleared prior to removal of the barricades. 10. Applicant is responsible for calling in locates to the power company for any stakes put into the ground.Applicant must also receive approval from the Parks and Recreation Department on location of stakes. No stakes shall be pounded into the pavement or anywhere in the parking lot. 11. Tents must meet applicable state and fire building code requirements. Applicant is responsible for contacting the fire marshal at 763.635.1110 to schedule an inspection of the tents prior to use. 12. Applicant must provide enough portable toilet facilities through a private contractor to accommodate the expected attendance. P a w E R E U 6 Y Template Updated 4/14 INIM UREI