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Elk River <br /> Municipal Utilities UTILITIES COMMISSION MEETING <br /> TO: FROM: <br /> Elk River Municipal Utilities Commission Theresa Slominski—Finance and Office Manager <br /> John Dietz—Chair <br /> Al Nadeau—Vice Chair <br /> Daryl Thompson—Trustee <br /> MEETING DATE: AGENDA ITEM NUMBER: <br /> February 11, 2014 6.1b <br /> SUBJECT: <br /> Staff Update <br /> DISCUSSION: <br /> We had 2,347 credit card payment transactions in January, compared to 2,408 in December. The <br /> fee for December should be $5,280.75. <br /> A PCA credit of 14 mils was distributed to customers on January's billing, for$344,142.98. We <br /> had a balance of$310,005.59 to distribute and due to the high usage in December, have <br /> distributed $34,137 over the collected credit. As we had discussed using reserves to absorb up to <br /> $500,000 for the PCA charges throughout the year, I do not expect to do any further adjustment <br /> to the PCAs for 2013, unless the commission desires differently. <br /> The auditors will be here February 27`h and 28th for field work and will be compiling the final <br /> audit report for 2013. I will provide an update at the March commission meeting and provide an <br /> anticipated presentation date for the audit. <br /> Our kick-off call with NISC for the ABS (Accounting and Business Solutions) and CC&B <br /> (Customer Care and Billing) software conversion occurred on January 27`h. This call resulted in <br /> a timeline discussion for the plan of work throughout 2014 and into March of 2015. There is a <br /> lot to be done and staff is excited to begin the process. Our first on site visit from NISC will <br /> occur late March for the business practices analysis component related to the ABS conversion. <br /> This visit lays the groundwork for how data will be converted and what processes will change or <br /> be modified with the new software. NISC then will be working offsite on our data conversion <br /> and return in June for training and the start of implementation with a live date of August 18 <br /> projected. At the end of July we will have our first on site visit for the business practices <br /> analysis component related to the CC&B conversion. The CC&B live date is projected for <br /> February of 2015. <br /> In <br /> IIIEIEI It <br /> Page 1 of 1 NATURE <br /> Reliable Public <br /> Power P r o v i d e r P e W E R E D T o SERVE <br /> 191 <br />