09-24-2013 LIB MIN - Laserfiche WebLink

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MEETING OF ELK RIVER PUBLIC LIBRARY BOARD HELD AT ELK RIVER LIBRARY TUESDAY, September 24,2013 Board Members Present: Jayne Dietz, Mary Eberley, Willie Jackson and Kathleen Tracy Board Members Absent: Nicole Novotny Others Present: William Hollerith-Library Service Coordinator, Brandi Canter- Patron Supervisor, Josh Baas, Parks Maintenance Staff and Dave Anderson, Parks and Recreation Commission Chair 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Public Library Board was called to order at 5:00 p.m. by. Jayne Dietz. It was determined a quorum was present 2. Consider Agenda Mary Eberly MOVED AND Kathleen Tracy SECONDED TO APPROVE THE September 24, 2013 Agenda AS PRESENTED. MOTION PASSED 4-0. 3. Consent Agenda: 3.1 Secretary's Report—July 23,2013, Regular Meeting Minutes 3.2 Treasurer's Report- July and August 2013, Revenues and Expenses Mary Eberly MOVED AND Kathleen Tracy SECONDED TO APPROVE THE Consent AGENDA AS PRESENTED. MOTION PASSED 4-0. 4. Open Forum None 5. General Business 5.1 New Business—Tour of library Grounds with Baas, Anderson =45 minutes. Summary of conversation --- Dave stated, grounds should be the Boards' Vision Josh and Dave provided a guided tour of what is currently on grounds, work done in the past, provided suggestions and recommendations, such as: • Burning last fall of some of the plantings/gardens- low cost maintenance to burn yearly; it is more time efficient than cutting and raking; native plants are catching on, water filtering, run off and reduce maintenance. Signs to label plantings/garden should be available soon from the city's new sign maker at a minimal or low cost. • North Flower Bed: Board decision to delete and plant regular grass in its place. If this garden was fixed it would cost a lot to replace plants and soil. • Many pines have disease and cannot be saved. The city will decide which diseased pines will be cut and stumps removed. Board decision not to replace any removed trees. • Tree cost approximately $1.00, if young trees are planted and allowed to grow. • Added irrigation was suggested in many areas. This could be added in sections or to do all it at one time to get the best price. The Board decided to wait at this time on doing this. The installation of irrigation would be done by an independent company and not by the city staff. In the future if the Board wishes to get irrigation bids will need to be obtained. • Southeast and Southwest Rain Garden---Needs to be rain garden for run-off and started over... native grass seeding with minimal cost. Board approved continued to continue the burning and adding additional grass and plants. Dave volunteered to donate grass seed for planting in both of these gardens. Josh stated that damaged edging will be replaced by the 1/21/2014 1