02-11-2014 ERMU MIN - Laserfiche WebLink

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5.2 2013 Electric Reliability Report Wade Lovelette presented the 2013 electric reliability report. Many of the numbers stayed the same as 2012 or were very similar. The Average Service Availability Index (ASAI) is 99.999%, which means our customers were with power 99% of the time. John Dietz had a few questions, staff responded. 5.3 Electric Cable Bids The underground electric cable required for the 2014 capital construction projects and maintenance has been determined and was noticed for formal bids. The bid opening was on February 10, 2014. Staff is recommending the commission award the bid to Border States. Price, product and availability contributed to the decision to award the bid to Border States. The commission had a few questions, staff responded. Al Nadeau made a motion to award the cable bid to Border States. Daryl Thompson seconded the motion. Motion carried 3-0. 5.4 Office Hours In March 2014, the Office staff will begin work on the general ledge and billing software conversion. This process will take over one year to complete. During this time there will be the need to coordinate group trainings. Some of these trainings may be more efficiently presented to the Office staff all at once. Staff recommended that the Friday public hours be changed from 8:00 a.m. to 8:30 a.m. so there could be a weekly staff meeting during that time without any customer interruptions. This would provide an opportunity for everyone to train together and hear the same questions/information all at once. John Dietz was not in favor of changing the office hours. Daryl Thompson said if customers are given them enough time to make an adjustment, he doesn't see it as a problem. Al Nadeau was in favor of changing the hours, but did want staff to track how many people come in on Friday mornings during that timeframe and provide the commission with an update later. Daryl Thompson made a motion to change the public office hours on Fridays from 8:00 a.m. to 8:30 a.m. Al Nadeau seconded the motion. John Dietz voted nae. Motion carried 2- 1. 5.5 2014 Hockey Day Minnesota Update Troy Adams updated the commission on ERMU's contribution to the 2014 Hockey Day Minnesota. Excluding any labor provided during normal business hours, the labor and equipment expenses were $910.08. For a third party event, ERMU's policy would be to charge for this labor. Troy Adams recommended donating this labor and expense to the City of Elk River as a contribution to the community. Al Nadeau made a motion to donate the expense to the City of Elk River. Daryl Thompson seconded the motion. Motion carried 3-0. Page 3 Regular meeting of the Elk River Municipal Utilities Commission February 11,2014