8.1. SR 11-18-2013 - Laserfiche WebLink

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COMMUNITY & STAKEHOLDER INVOLVEMENT COMMUNITY&STAKEHOLDER INVOLVEMENT Park and Recreation Planning Group—We view preparation of the Master Plan as a partnership with City staff. As such we will work hands-on with a core group of City staff as the primary group to guide the process and work. We will hold regular meetings with staff to test ideas,develop plans,review work,and guide the process. We will also hold work sessions with staff to develop the priorities,framework,goals,Draft Master Plan,Focus Area Plans and Action Plans. Parks and Recreation Commission Meetings —The Parks and Recreation Commission is to act as a sounding board for the planning process. We propose to hold two meetings/workshops with the Commission and Commission members will be invited to participate in the Community Forums and Focus Group sessions. In addition,we ask that City staff provide regular project updates to the Commission. City Council Involvement—We have found that keeping the City Council informed throughout the planning process is an essential component of building plan support. We will meet with the City Council early on in the process,keep them informed through the use of project briefing packets during each phase of the planning process,and make a final presentation to the Council. Community Forums—HKGi will hold two interactive community forum meetings with the public and stakeholders. A meeting early in the process will allow participants to provide input on needs,opportunities and priorities for Elk River Parks and Recreation. A second forum will allow the public and stakeholders to review and comment on the Draft Master Plan. These forums will be fun events where attendees can actively participate through dot ranking,park planning exercises,etc. On-line Parks and Recreation Questionnaire— HKGi will prepare an engaging web based questionnaire using Survey Monkey software to test community satisfaction,gather ideas and define priorities for the parks and recreation system. Web Based Content—As digital media becomes more widespread and more mobile,we have found web input to be an extremely effective way to reach residents. For each phase of the process,we will supply the City with content for the project page hosted on the City website. We will also provide two opportunities for on line-input through questionnaires in the needs assessment and draft plan review portions of the plan process. On-line input has the advantage of allowing users to conveniently respond on their own time. Partners and Stakeholder Focus Group Sessions—We will hold a series of(up to 3) focus groups sessions with partners and stakeholders. These sessions allow detailed input from stakeholders and a dialog about system priorities. Potential participants include:representatives of the school district,youth athletics,seniors,the Chamber of Commerce,service and arts organizations, and the Parks and Recreation Commission. Optional Additional Involvement Service-(See Fees section of this proposal for the cost of optional additional service) Public Opinion Survey— HKGi would prepare,administer and analyze the results of a mailed statistically valid community survey to help measure satisfaction,identify needs and define priorities for the future of the Elk River park and recreation system. Our surveys have proven to be effective tools to"take the pulse of the community" More specific descriptions of the public involvement components are included as part of the Work Plan. PAGE 6-ELK RIVER PARKS&RECREATION MASTER PLAN PROPOSAL