8.1. SR 11-18-2013 - Laserfiche WebLink

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City of Elk - Request for Action River O. To Item Number Mayor and City Council 8.1 Agenda Section Meeting Date Prepared by General Business November 18, 2013 Michael Hecker, Parks and Recreation Director Item Description Reviewed by Select Consultant to Facilitate Parks Cal Portner, City Administrator Comprehensive Plan Reviewed by Action Requested By motion,hire Hoisington Koegler Group Inc. (HKGi) to complete the Parks and Recreation Master Plan. Background/Discussion A Parks and Recreation Master Plan has been identified as a priority project in the Park Improvement Fund for the past two years. For this reason, staff prepared a Request for Proposal this past fall for a plan that will guide the investment and operation of our entire park system into the foreseeable future. The city received 10 proposals, of which 9 met the requested scope,ranging in cost from$76,000 to $130,000. An internal review of the proposals was completed by the Parks and Recreation staff with the same four firms receiving top scoring consideration. HKGi received unanimous support as the first choice due in part to their proposed organization and clarity,work plan deliverables, strong community involvement and the cost. Their cost including a community needs assessment and a public art plan is $82,700. Representatives from Parks and Recreation, Community, Operations and Development and Administration met with HKGi on November 12 to discuss the project and outline the master planning process, should they be hired. Staff is proposing that a planning group guide the master plan process and work. This will include staff from the Parks and Recreation Department,led by the Parks and Recreation Director,and up to two members from the Parks and Recreation Commission. Highlights of the proposal include: • In approximately nine months,regular ongoing meetings with the planning group, a City Council introduction,two interactive community forum meetings, three focus group sessions (including one with youth sports organizations),plus two Parks and Recreation Commission meetings and a final presentation to City Council. • A needs assessment to include a mailed statistically valid community survey to help measure satisfaction,identify needs and define priorities for the future of our park system. An online parks and recreation questionnaire will also be included to test community satisfaction and priorities. P a w E R E U 6 Y NaA f RE]