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MEETING OF ELK RIVER PUBLIC LIBRARY BOARD <br /> Location: ELK RIVER LIBRARY Date: TUESDAY, MAY 28, 2013 <br /> d. Collected fines go to the regional budget account. <br /> e. Based on last years' attendance of programs, it is expected that 900 will be participating in <br /> Summer Programming thru the Library. <br /> The Board acknowledges the Regional Supervisor's Report focusing on two areas. <br /> 1. Preliminary Budget and Program Guidelines <br /> a. Budget is based on tiers. <br /> b. Elk River- largest amount requiring 40 to 50 Programs which includes school class <br /> visits and out reach. <br /> c. 25 % of programming is focused on life long learning such as Movie Night, Crafts <br /> and Music. <br /> d. Programs are paid for by city count. <br /> e. Staffing budget is on going. One time per year there is an evaluation of position. <br /> Also,the amount of staff turn over is taken into account. <br /> f. There is an ongoing evaluation of how to do things for efficiently, for example, <br /> moving to an automatic phone call answering service. <br /> g. Borrower wise is higher than Elk River was but not as high as peak when it was a <br /> new library. Actually, Elk River has declining borrowers. <br /> h. Questions: <br /> i. Can we add hours to the days when Elk River Library open at 12:00 PM? It <br /> is a budget availability challenge to pay staff. <br /> ii. Can a program be opened locally? Yes, locally if program is literacy based <br /> and meets Great River Criteria and staff training. <br /> i. Currently working on budget and have shared a preliminary budget at a Trustee <br /> Meeting on May 21, 2013. <br /> j. There are two types of Great River Funding, Signatory and Non-Signatory. <br /> k. Signatory=6 counties with joint power of agreement(6.3 million) <br /> I. Non-Signatory consists of revenue from State, Federal, Revenues(fines etc.), Grants <br /> and Fund Raising. <br /> m. Difficulties include changes in funding formula and cost in general going up. <br /> n. The Great River Budget will be presented in June. There will be 3 scenarios for <br /> discussion and decisions. Neither look good... increases will range from 1-3 %. <br /> o. Great River Staff will continue to do the best"we"can. <br /> p. July update report will include: <br /> i. Identification of all items that qualify for MOA. This will allow exploration <br /> as where there is a cushion of funds that can be utilized in perhaps a different <br /> way without hurting MOA. <br /> ii. Response to the question: If by cutting the story time staff from Monticello <br /> ($4,000.00)would it affect our Maintenance of Effort. <br /> iii. Note: Tim Simmon (City of ER Finance) shared via email that it would <br /> not... <br /> iv. Brandy states that cuts in different program areas could affect Maintenance <br /> of Effort. <br /> Old Business <br /> a. MN Library Association Conference: October 10 and 11, 2013 in St. Cloud, MN. Once the <br /> agenda is out then all staff interested can throw name in pool drawing. There is a priority to <br /> those who haven't attended. Great River does not pay for Elk River Board Members to <br /> attend the conference. The website: www.mnlibraryassociation.com for additional updates. <br /> 7/23/2013 2 <br />