4.11. SR 06-17-2013 - Laserfiche WebLink

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City of Elk REQUEST FOR ACTION River TO ITEM NUMBER Mayor and City Council 4.11 AGENDA SECTION MEETING DATE PREPARED BY Consent June 17, 2013 T.John Cunningham,Fire Chief ITEM DESCRIPTION REVIEWED By Agreement for Online MSDS Compliance Services Cal Portner, City Administrator REVIEWED BY ACTION REQUESTED Approve by motion an agreement for MSDS online compliance management with MSDSonline. BACKGROUND/DISCUSSION Government entities, just like many commercial operations, are required by OSHA to maintain easily accessible Material Safety Data Sheets (MSDS). Management of this information,including keeping the information up-to-date and current,is often a time consuming task for staff. From a safety and compliance perspective,it is important,however,that this information be readily available to city employees in the event of a medical or other emergency. Recently, city staff,including the city's building maintenance division, reviewed a presentation by MSDSonline, a subscription service that helps organizations inventory,manage,update, and track MSDS information. This service was most recently used by a contractor at the public works building construction project. Staff is recommends initiating a subscription to MSDSonline,including an optional fax-back service which will provide access to MSDS information in the absence of computer access. FINANCIAL IMPACT The start-up cost for the subscription is $2,730,which will be paid from the city's Insurance Reserve Fund. Staff will most likely import most of the data, as time permits. The city,however,does have the option to purchase additional services, on as-needed basis,if we require data entry assistance or other services. Renewal costs will be factored into the city's safety program for future years. ATTACHMENTS • MSDSonline Customer Order Form • MSDSonline Proposal P O W E R E D BY N:\Public Bodies\AgendaPackets\06-17-2013\x4.11si.docx Na U R E