8.1. SR 05-20-2013 - Laserfiche WebLink

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Park&Recreation Commission Minutes Page 4 April 10,2013 Mr. Hecker explained that the resolution is to inspire changes in youth sports to make the experience safe,positive and fun. A guiding principle aimed at enhancing the overall youth sports structure,as well as reinforces our community's commitment to ensure that every program is held to the highest standard and conducted in the appropriate manner. This resolution will become a preamble to the Field Use Allocation Policy. MOVED BY COMMISSIONER NIZIOLEK AND SECONDED BY COMMISSIONER HOLMGREN TO ACCEPT STAFF RECOMMENDATION TO APPROVE THE YOUTH SPORTS RESOLUTION. MOTION CARRIED 4-2. 7.D. Field Use Allocation Policv Parks and Recreation Director,Michael Hecker presented the updated Field Use Allocation Policy, outlining the allocation procedures for the permitted use of City of Elk River athletic fields. It is also to ensure that all youth organizations and city programs using city fields are following guidelines that will protect the safety of youth in our community. Commissioner Anderson expressed concern over number four on page 12 explaining it should say`anytime during the year'. Mr. Hecker stated it can be changed to state `anytime during the year'. Mr. Hecker shared a slide show to present and review the classifications of the groups and as a staff and department there are three priorities; first to maintain what we have, second to preserve open space and lastly to take of the youth. City Administrator, Cal Portner expressed his concern about having two groups being equal in the Priority 1 group. Recreation Manager, Steve Benoit explained how the field allocation process would work and that it would be keeping the community's youth best interest in mind and that there would be an opportunity for a grievance process. Commissioner Holmgren asked if the grievance process was in the policy. Mr. Hecker stated that it was not and staff would be adding it tonight. Mr. Portner explained that scheduling of fields is one issue and field needs are another issue. Use of fields is what policy covers; city tax dollars support the maintenance of the fields. City can coordinate to meet the needs of all, cannot leave anyone out as we need to meet the need to serve the underserved. Mayor Dietz asked if this policy will create big changes for the youth sports and if there are current city programs we offer that will compete for field usage. Mr. Hecker stated that current programs serve about 400 youth and are feeder type programs for the youth associations.