8.A. PRSR 03-13-2013 - Laserfiche WebLink

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Policy Purpose To protect the safety and well-being of children, youth, and vulnerable adults participating in Parks and Recreation programs of the City of Elk River as well as such persons participating in programs administered by Permit Holders, the City of Elk River considers thorough background screening to be an exercise of reasonable care, and has therefore adopted the following policy. Policy Responsibility The Parks and Recreation Director or his/her designee will be responsible for administration of this policy. The responsibilities of the Parks and Recreation Director under this policy shall include establishing all necessary forms and procedures for implementation of the policy, including but not limited to issuing forms for consent and notice to individuals who will be subject to background checks and the maintenance and enforcement of confidentiality standards. Policy Effective Date This policy shall become effective January 1, 2014, and shall be effective thereafter unless and until it is rescinded or otherwise modified by action of the City Council. Policy The City requires particularized background screening for all persons to whom this policy is made applicable in the section "Policy Coverage" above. Before any person covered by this policy may engage in any activity of the City or of the Permit Holder (as the case may be) that individual must pass a background screen as particularly prescribed by the City. As a condition of the City's grant of a Field and Facility Use Permit', all City Permit Holders must agree to certify that each of their employees, members, and volunteers who will work directly with children, youth, or vulnerable adults has passed a particularized screen prescribed by the City for such purposes, as set forth in this policy, before such employee, member, or volunteer may participate in any activity connected with the Field Use Permit of that organization. ' A 30-day grace period shall apply from the date of an individual's 18'" birthday in order to allow time for the background screening to be processed. During the 30-day grace period, the individual must be under the direct supervision by a qualified adult who has passed the background check. It is the responsibility of the individual, group, organization, and association to identify the individuals in this situation and to meet the background screening requirement. Upon the conclusion of the 30-day grace period, the individual may not participate unless the background screening requirement is met. 2