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• <br /> Policy Responsibility <br /> The Parks and Recreation Director or his/her designee will be responsible for administration of <br /> this policy. <br /> The responsibilities of the Parks and Recreation Director under this policy shall include <br /> establishing all necessary forms and procedures for implementation of the policy, including but <br /> not limited to issuing forms for consent and notice to individuals who will be subject to <br /> background checks and the maintenance and enforcement of confidentiality standards. <br /> Policy Effective Date <br /> This policy shall become effective January 1, 2014, and shall be effective thereafter unless and <br /> until it is rescinded or otherwise modified by action of the City Council. <br /> POLICY <br /> The City requires particularized background screening for all persons to whom this policy is <br /> made applicable in the section "Policy Coverage" above. <br /> Before any person covered by this policy may engage in any activity of the City or of the <br /> Permit Holder (as the case may be) that individual must pass a background screen as <br /> particularly prescribed by the City. <br /> As a condition of the City's grant of a Field and Facility Use Permit', all City Permit <br /> Holders must agree to certify that each of their employees,members, and volunteers who <br /> will work directly with children,youth, or vulnerable adults has passed a particularized <br /> screen prescribed by the City for such purposes, as set forth in this policy, before such <br /> employee, member, or volunteer may participate in any activity connected with the Field <br /> Use Permit of that organization. <br /> Each City Permit Holder must enforce the background screening requirements of this <br /> policy including the consequences resulting from a failed background screening report. The <br /> Permit Holder is responsible for the Background Check fee,which may be billed directly to <br /> the Permit Holder. The Permit Holder may elect to require its participants to pay the <br /> Background Check fee. Failure of the Permit Holder to comply with the requirements of <br /> this policy will have consequences that may include suspension and revocation of the Field <br /> and Facility Use Permit and other privileges. <br /> Each City Permit Holder may also in its discretion choose to require other members of their <br /> organization to pass the background screening procedure prescribed by this policy. <br /> The City's particular background screen prescribed for its volunteers and employees and <br /> others to whom this policy applies will in each case be narrowly tailored to the particular <br />• position with the City or the Permit Holder held or applied for by the individual. The City <br /> A 30-day grace period shall apply from the date of an individual's 1$0 birthday in order to allow time for the background screening <br /> to be processed. During the 30-day grace period,the individual must be under the direct supervision by a qualified adult who has <br /> passed the background check. It is the responsibility of the individual,group,organization,and association to identify the individuals <br /> in this situation and to meet the background screening requirement. Upon the conclusion of the 30day grace period,the individual <br /> may not participate unless the background screening requirement is met. <br /> Background Screening Policy Page 2 <br />