7.D. PRSR 04-10-2013 - Laserfiche WebLink

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Group 4 3- Public or private schools located in the City of Elk River,including school athletic organizations, clubs and varsity teams. Group 5 4- Non-profit youth organizations comprised of less than 51 percent City of Elk River residents. The organization must be a recognized community sports organization pursuant to Section IX, Community Sports Organizations. Group 6 S-All other youth and adult users. This includes religious organizations, for-profit organizations, tournaments, club teams, clinics and/or camps with individual or team participation. All coaches must be background checked and have completed coaches training. On an annual basis the Sports Administrator will manage an adjudicatory process in order to review youth athletic associations with a group 2 priority. The purpose of the review will be to ensure that youth athletic associations with group 2 priority are adhering to the requirements set forth in this policy. If it is determined that a youth athletic association needs to be removed from Group 2,the action will be processed through the Parks and Recreation Commission. Verification of Elk River Residency. Residency will be established by providing verified rosters from the past season that include the names, addresses,phone numbers, dates of birth and school attended for all youth participants. The roster must also include the full name,home address, email address and telephone number of the head coach. This must be provided with the initial field request. This information shall remain confidential as outlined in the Minnesota Statute 13.548 social recreational data confidentiality. The following data collected and maintained by political subdivisions for the purpose of enrolling individuals in recreational and other social programs are classified as private,pursuant to section 13.02 subdivision 12: the name, address,telephone number, any other data that identifies the individual, and any data which describes the health or medical condition of the individual, family relationships and living arrangements of an individual or which are opinions as to the emotional makeup or behavior if an individual. VIII. ALLOCATION PROCESS 1. The allocation of fields will follow the guidelines of this policy document. Fields will be allocated and permitted annually as sustainability allows. 2. The City reserves the right to make adjustment in the field allocation process as needed to address recognized needs or resolve conflicts. 3. The process for the allocation of fields begins with a letter being sent in November to all recognized sports organizations. An organization must first be recognized by the 6