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Department according to Section LX, Community Sports Organizations. <br /> 4. Organizations have until the first Friday in January to make their requests for fields and <br /> facilities. This includes dates and times for the requests. <br /> 5. After the first Friday in January, Department staff will begin the field amity allocation <br /> process by assigning fields or facilities,dates and times to various organizations based on the <br /> priorities in this policy. Allocations will be conducted in as fair and equitable manner as <br /> possible. However,the Department designated Sports Administrator has the <br /> discretion to allocate in the best interest of the City. It may not be possible to grant <br /> all requests. <br /> 6. Once completed,a field and-facility allocation meeting will be held <br /> late January with all youth sports organizations. The purpose of this annual meeting is to <br /> outline the allocations, identify the need for contracts and notification of when play can <br /> begin as well as any specific or special instructions. <br /> 7. Traditional sports scaaon3 will have priority use. <br /> 4:3...Fall Sports (soccer, football). <br /> ;d,_Once completed applications are received, all fields will be allocated at the same time using a <br /> consistent set of criteria including but not limited to: <br /> a. Priority group classifications and sports seasons priorities as outlined in this policy. <br /> b. Organizations meeting the criteria outlined in section IX of this policy. <br /> c. Past history and use of facilities with the City. This includes previous allocation and <br /> use of fields,proper and timely payment,response to requests for information, <br /> compliance with this policy and conditions of fields after use. A request for field <br /> allocation will not be considered unless all invoices for prior use have been paid in <br /> full. <br /> 3.8.Current roster-: must be submitted to the Department at least 10 days prior to the first <br /> scheduled practice of the new season. Organizations that do not submit rosters will not be <br /> allowed to practice. <br /> 66 9. Use of allocated fields. Organizations may be requested to provide complete <br /> schedules of field use so that use may be verified by City staff. If an allocated field (s) is not <br /> used three times by the designated organization, the field(s) may be reassigned. Prior to <br /> reassignment, the organization will be notified by City staff. <br /> 14:48.- . .. . .. <br /> City sponsored tournament and/or special event. <br /> 7 <br />