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A. Application was denied. <br /> B. Usage conflict that cannot be resolved by the affected parties. <br /> 2. To request an Allocation Review, applicants must submit a request in writing to the Sports <br /> Administrator within 10 work days of the release of field permits/schedules, or as conflict <br /> arises. The written allocation review request shall contain: <br /> A. An explanation of the situation from the viewpoint of the organization, <br /> B. Any new information that may clarify the issue and,if appropriate, <br /> C. A suggested alternative solution to the decision. <br /> 3. All organizations/groups of individuals that may be affected by the decision may be asked to <br /> attend a review meeting. <br /> A. All involved organizations/groups of individuals will be required to bring: <br /> a. actual registrations <br /> b. game and practice schedules <br /> c. any other information deemed necessary <br /> d. registration/roster information of the involved organization <br /> 4. The Sports Administrator will form a review committee made up of at least one member of <br /> the Parks and Recreation Commission to provide recommendations for resolutions to the <br /> Parks and Recreation Director. <br /> 5. In the event a satisfactory resolution cannot be found, any organization or individual <br /> aggrieved by the decision of the Parks and Recreation Director may appeal such decision <br /> within ten (10) business days,in writing, to the Parks and Recreation Commission. <br /> 6. Any organization or individual aggrieved by the decision of the Parks and Recreation <br /> Commission may appeal such decision within ten (10) business days,in writing,to the City <br /> Council. Any decision of City Council shall be final and binding. <br /> FINANCIAL IMPACT <br /> The largest financial impact to the city from the policy is the cost of the background screenings,which <br /> was discussed and approved by City Council on March 4. The estimated cost for background screenings <br /> is $7,400, for all full-time and part-time employees and volunteers,which will be included in the <br /> department proposed budget for 2014. A smaller financial impact will be the cost of staff time to ensure <br /> adherence to the philosophy and guidelines outlined in the policy. <br /> ATTACHMENTS <br /> ■ Field Use Allocation Policies and Procedures Draft#7 <br />