8.2. SR 04-15-2013 - Laserfiche WebLink

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5. After the first Friday in January,Department staff will begin the field ezttd f�64i t allocation process by assigning fields of faei4ities, dates and times to various organizations based on the priorities in this policy. Allocations will be conducted in as fair and equitable manner as possible. However, the Department designated Sports Administrator has the discretion to allocate in the best interest of the City. It may not be possible to grant all requests. 6. Once completed, a field a"d fftei4i t allocation meeting will be held ott fhe thiM Tttesdft in late January with all youth sports organizations. The purpose of this annual meeting is to outline the allocations,identify the need for contracts and notification of when play can begin as well as any specific or special instructions. ft. Spring Sports > seffbffI4, , .8-.7.Once completed applications are received, all fields wi e a orated at the'same time using a consistent set of criteria including but not limited to: a. Priority group classifications and sports seasons priorities as outlined in'd-is policy. b. Organizations meeting the criteria outlined in section IX of this policy. c. Past history and use of facilities with the City. This includes previous allocation and use of fields,proper and timely payment, response to requests for information, compliance with this policy and conditions of fields after use. A request for field allocation will not be considered unless all invoices for prior use have been paid in full. AW 4-8. 44.9. Use of allocated fields. Organizations may be requested to provide complete schedules of field use so that use may be verified by City staff. If an allocated field (s) is not used three times by the designated organization,the field(s) may be reassigned. Prior to reassignment, the organization will be notified by City staff. 44.40. 8