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The following chart identifies the required procedures for professional services contracts. <br /> Purchase Purchase Process Approving <br /> Voes <br /> Level Required Authority <br /> •At least two written quotes shall be obtained where there is more <br /> $0 Quotes Department than one feasible source. <br /> $24,999 Director •In cases where the City has established a pool of qualified <br /> consultants,the consultant may be selected from the existing pool. <br /> •When there is more than one feasible source,the City shall request <br /> written price quotations in the form of a Request for Proposal from at <br /> $25,000 Council least two sources. <br /> and Above Approval City Council •The quotes shall be submitted in written format•The standard contract shall be awarded to the service provider with <br /> the best qualifications and proposal for the specific project. Total <br /> cost shall not be the only consideration,but must be included in the <br /> analysis of the proposals. <br /> CREDIT CARD USE <br /> According to Minn. Stat. � 471.382, the City Council may authorize the use of a credit card by any city <br /> officer or employee otherwise authorized to make a purchase on behalf of the city. This policy establishes <br /> criteria for credit card issuance and credit card use. <br /> Authority for Credit Card Holder <br /> City staff having authority to make certain purchases will be eligible credit cardholders. Department <br /> Directors may request a credit card for city-authorized purchasers when there is a demonstrated efficiency. <br /> The Finance Director must review and approve each request before the card is issued. Such requests must <br /> include the following information: <br /> 1. The name of the user <br /> 2. The general reason and types of purchases they will be making <br /> 3. Any other information necessary to complete the credit card process <br /> The Department Director is responsible for notifying the Finance Director when any changes occur to the <br /> cardholder's status. <br /> Types of Purchases allowed by Credit Card <br /> Purchases must comply with all statutes,rules, and c4 policies applicable to city purchases, specifically- <br /> 1. All purchases must be made by the authorized card holder. <br /> 2. All credit card purchases must comply with the city's Purchasing Policy guidelines for quotes and <br /> bids. <br /> 3. All expenditures must be within the limits established by the department budget. <br /> Types of Purchases Prohibited <br /> Use of a city credit card is prohibited for the following purchases: <br /> 1. Personal purchases of any kind. <br /> 2. Alcoholic beverages of any kind. <br /> 3. Meal purchases. <br /> Financial Management Policies Page 13 <br />