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SECTION 4: CONSULTANT SELECTION <br /> Process <br /> City staff will evaluate and rank all submitted proposals. After conclusion of this review, staff will <br /> recommend the most qualified consulting teams or firms to the City Council. The decision will be <br /> based on a combination including, but not limited to: ranking, presentation of materials, and other <br /> qualifications. The Council may review the recommendations and invite the top candidates to <br /> conduct a presentation before the Council, members of City staff and representatives of the <br /> Planning Commission. Presentations are expected to occur in April. The City Council will make the <br /> final selection of the consultant firm ,with input from the subcommittee, Planning Commission and <br /> staff. Once authorized to proceed, the "most qualified" consulting firm will be expected to <br /> immediately assist in developing a final scope of services and contractual agreement. <br /> Following review of the proposals by the City, selected Consultants may be asked to make oral <br /> presentations of their proposals to City representatives. Upon conclusion of the presentations,the <br /> city will select a Consultant to negotiate a contract as follows: <br /> 1. If, for any reason, a firm is not able to commence the services in their Proposal within <br /> 30 days of the award,the City reserves the right to contract with another qualified firm. <br /> 2. The City shall not be liable for any expenses incurred by the Consultant prior to the <br /> signing of a contract including,but not limited to,the Proposal preparation,attendance <br /> at interviews, or final contract negotiations. <br /> 3. The Proposal must be signed in ink by an official authorized to bind the Consultant to <br /> its provisions that will be included as part of an eventual contract. The Proposal must <br /> include a statement as to the period during which the Proposal remains valid. This <br /> period must be at least 90 days from the date of the submittal. <br /> 4. The City reserves the right to reject any and all Proposals submitted or to request <br /> additional information from any or all of the proposing firms. <br /> The City of Elk River reserves the right to waive any irregularity in any submittal or reject any or all <br /> proposals. <br /> Ranking Criteria <br /> 1. Project Approach and Organization— a maximum of 50 points <br /> How will the consultants assigned to the project develop the Comprehensive Plan? <br /> • Description of approach to prepare the plan? <br /> • How will services be performed? <br /> • What do they propose as a scope of services? <br /> • How do they plan to facilitate, encourage and implement public participation? <br /> • How much time will be budgeted for interaction with community stakeholders? <br /> 2. Related Experience — a maximum of 25 points <br /> 7 <br />