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Should staff be dedicated to enforcement? Staff would ensure the permit conditions. Enforcement would <br />include signage, road closure requirements, portable restrooms are in place, etc. <br />Should the ordinance be paired down? Staff discussed whether there is a need to require special event <br />permitting on private property. Concerns include public safety issues, such as traffic /parking <br />depending on the number of people at a private event, tent inspections, and liability. There was <br />also a question whether the city is open to liability exposure from inspecting events on private <br />property. <br />2. Fee structure and /or deposit system <br />Determining proper fee charges are difficult to determine because time spent on different events <br />can vary and we have treated different applicants differently (see Special Events by Year <br />attachment). <br />3. Questions to consider <br />a) Who should be charged fees? <br />b) Should non -profit organizations be charged any type of fee? <br />c) Should the fee vary depending on the type of event being held? <br />d) Should Taste of Elk River be charged differently than ArtSoup or the Independence Day <br />event? <br />e) Should staff time be dedicated to enforcement? <br />f) Should the ordinance be paired down? <br />g) Does the Council have other questions they would like addressed? <br />FINANCIAL. IMPACT <br />The staff time for varying events is outlined in the Special Events by Year attachment. Deposits are not <br />currently set up or structured in a way to recapture all staff time costs and the city would not truly be able <br />to recoup all these costs due to the varying type of events. <br />• March 2, 2009, Staff Report <br />• March 2, 2009, Minutes <br />• Special Events by Year (highlights staff time spent on each event) <br />• Special Event Ordinance <br />N: \Public Bodies \City Council \Council RCA \Agenda Packet \01 -22- 2013 \Pee Discussion 2013 3.docx <br />