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ACTION REQUESTED <br />1. Council discussion regarding service levels and fees /deposits for special events. <br />2. Direction to staff on how the Council would like to proceed with special events. <br />ACKGROUN®/ ISCUSSION <br />On March 2, 2009, the City Council adopted the special event ordinance on a 3 -2 vote. Attached is <br />background information from the discussion. <br />With the ordinance in place, staff felt it was appropriate to bring it back for an update and to discuss the <br />impact on staff time, additional costs, compliance and the challenges educating permit- holders of their <br />requirements. <br />The Council should discuss and evaluate the following: <br />1. Level of service <br />The Council approves varying conditions on a permit depending on the type of event being held. <br />In order to minimize applicant costs and minimize staff time for a special event, most of the <br />conditions approved in a permit have been the responsibility of the applicant. There currently is <br />not an enforcement mechanism in place to make sure the conditions of a permit are met. There <br />have been numerous issues with applicants not following through on the conditions of their <br />permit. <br />Some standard conditions include: <br />• Notification to surrounding property owners of an event <br />• Resttoom facilities <br />• Tent inspections <br />• Traffic management <br />• Road Closures <br />• Signage <br />• No tent stakes in pavement <br />• Liability insurance requirements <br />• Garbage cleanup <br />INATURE <br />Y Ii 8P <br />N: \PuUGc Bodies \City Council \Council RCA \Agenda Packet \01 -22- 2013 \Fcc Discussion 2013 3.docx <br />