8.2. SR 10-01-2012 - Laserfiche WebLink

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Elk REQUEST FOR ACTION River TO ITEM NUMBER Mayor and City Council 8.2 AGENDA SECTION MEETING DATE PREPARED BY General Business October 1, 2012 Justin Femrite, City Engineer on behalf of the Public Works Committee ITEM DESCRIPTION REVIEWED By Public Works Facility Construction and Consideration of Tim Simon, Finance Director Construction Contingency Expenditures REVIEWED BY Cal Portner, City Administrator ACTION REQUESTED Consider and approve the construction and funding of the fuel canopy and building remodeling on the Public Works Facility project. BACKGROUND/DISCUSSION The Public Works Facility expansion project has been progressing extremely well. The target move in date is scheduled for mid-November. At tonight's meeting, staff will give a short presentation on the current state of construction. As you may recall, the bids for the construction of the facility came in below the target budget. At the time of award there were certain alternatives added to the base bid. These additions still kept the project under the overall budget. The alternative for the fuel island canopy was rejected at the time of award but was held to see where the overall project budget came in. The other alternative that was held included interior renovations to the existing facility to meet the needs of its repurposed use. A line item in the budget in the amount of$70,000 was included in the already awarded amount for existing building renovations. Any remodeling costs over the $70,000 would have to come from the construction contingency. With about 90% of the construction complete, RJM advises that the risk for additional large ticket items, that would need to be funded through the construction contingency,is very low. They are not expecting any large surprises with the final completion of the remaining work. The remaining construction contingency balance for the project is $127,476.60. To date,the most significant use of contingency on the project was for soil corrections. The Facility Committee is recommending moving forward with the fuel island canopy and a portion of the building renovations at this time. The cost for these changes would be deducted from the contingency account and not increase the overall project budget. FINANCIAL IMPACT Quotes were obtained for the fuel island canopy with the lowest being$27,681. The building remodeling plan has been revised and quotations have been received for the work. The sum of all the remodeling prices received is $116,763 or $46,763 over the $70,000 that was already authorized in the project budget. P Q W E A E D e r 1`4AWRE]