6.3. SR 08-13-2012 - Laserfiche WebLink

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REQUEST FOR ACTION TO ITEM NUMBER Mayor and City Council 6.3 AGENDA SECTION MEETING DATE PREPARED BY Work Session August 13, 2012 Rich Czech, Ice Arena Manager ITEM DESCRIPTION REVIEWED By Ice Arena Renovation Options Michael Hecker, Park and Recreation Director REVIEWED BY Cal Portner, City Administrator ACTION REOUESTED Review and discuss the Ice Arena renovation options provided by 292 Architect Group. BACKGROUND /DISCUSSION Attached for your review are the value engineering studies performed this spring at the Elk River Ice Arena. The reports outline four major areas of the arena, structure integrity of the Barn Rink, structure integrity of the Olympic Rink, HVAC system of the entire arena, and the refrigeration systems of both rinks. At the last Arena Commission meeting, the Commission discussed bringing four options to the City Council. The options, which are attached, outline the pros and cons of each option. Tom Betti from the 292 Architect Group will be in attendance to review these options. The timing of the study coincides with a planned replacement of the Barn Rink after 41 years of service. Neighboring communities have added new ice arenas, completed major renovations and have invested in facility additions over the past few years. Although they do not compete with Elk River for ice usage for our primary user groups, we do compete for high profile tournaments and events and are challenged to increase operating revenues and save energy costs. Further, the two rinks use separate ice - making plants with R -22 refrigerant. R -22 has been deemed an environmental hazard and its use and production will be phased out over the next few years. With the phase -out, repair parts for the plant will become increasingly expensive as will replacement and disposal of the refrigerant. R -22 currently costs $15 - $20 per pound. Each ice plant carries about 5,000 — 6,000 pounds. If a major leak would occur, the cost of replacing the refrigerant could cost over $100,000. Option One reflects the current capital plan for the arena. The Capital Improvement Plan (CIP) includes major arena systems with their projected lifespans and replacement cycle. The CIP does not include a full facility replacement or coordinated capital improvement. If the issues of the leaks in the roof and air quality (dehumidification) in the Barn Rink are not addressed, the useful life expectancy of the Barn Rink is projected for 9 -12 years. POWERED By N: `,Public Bodies Cite Coinicil ,Council RCA Agenda Packet o8- I3 -2oI2 ,Ice Sena RFA.doch INAMIRE1