10.1. SR 05-21-2012 - Laserfiche WebLink

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data relating to pending civil legal actions, or any other data that might be classified as private, non-public, or confidential, without the city administrator's express authorization. The City Council appoints the city administrator as the responsible authority to administer the requirements for collection, storage, use, and dissemination of data. Refer to the city's Guidelines and Procedures for the Minnesota Government Data Practices Act for additional information. Performance Appraisals Performance appraisals are an opportunity for employees, supervisors, and the city to assess employee job performance. The performance appraisal system is designed to: • Ensure that quality services are provided to the public at the least possible cost; • Motivate and develop employees to their fullest potential; • Clarify roles and mutual expectations of supervisors and employees; • Promote open and ongoing conununication between employees at all levels, including feedback from subordinates to supervisors; and • Assist in deternunation of whether employees are meeting the established performance standards for their position. Performance appraisal forms generally will be maintained in the employee's personnel file. Employees may be evaluated formally or informally at any time. An employee's immediate supervisor or department director will conduct a performance appraisal annually, and may conduct performance appraisals more frequently if prescribed by the city administrator or the department director. The performance appraisal usually will be in writing and must be signed by the employee and supervisor. Attendance Every employee has an important role in maintaining a productive workplace. Therefore, it is essential that all employees report to work every day as scheduled. Unsatisfactory attendance, including reporting late to work and leaving work early may result in disciplinary action up to and including discharge. If an employee must be absent from work for any reason, other than approved time off, s/he must notify his/her immediate supervisor at least thirty (30) minutes prior to the start of lus/her normal working hours. If an emergency prevents the employee from notifying his/her supervisor at such time, the employee must call his/her immediate supervisor as soon as possible during the workday. Rest /Meal Break Non-exempt, full-time employees shall receive a paid rest break not to exceed fifteen (15) minutes away from job duties on one occasion during each four (4) hour work shift. Part- time employees shall receive a paid rest break not to exceed fifteen (15) minutes during a work period of four hours. 7