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• Internet email may not be used to participate in Internet discussion groups, bulletin <br />boards or other public forums except for approved city business, professional <br />development, or business development purposes. <br />• Internet email may not be used for transmitting, retrieving or storing any <br />communications of a discriminatory or harassing nature, or which are derogatory to <br />an individual or group, or which are obscene, or which are of a defamatory or <br />threatening nature, or for "chain letters" or for any other purpose which is illegal or <br />is against city policy or is contrary to the city's interests. <br />• Acceptable uses of the web access services from the city include accessing <br />information for city business-related purposes, professional education and <br />professional development. Web access is provided primarily to retrieve <br />information. Do not post information, comments or statements, except for <br />prior-approved city business, professional development or business development <br />purposes. <br />• A website may request information about you in order to build a user profile or <br />mailing list. Refuse any such requests. Respond "no" to any suggested download, <br />upgrade, or enhancement of software. Do not make any purchases or access a <br />website that charges a fee, except for approved city business purposes. <br />• Employees may not send email or voicemail messages that attempt to hide the <br />identity of the sender or that represent the sender as someone else or someone from <br />a different city or a company. <br />• Employees must respect all copyrights and intellectual property rights of others' <br />materials, and may not copy, retrieve, modify or forward copyrighted, patented or <br />trademarked materials except as permitted by the owner or as a single copy for <br />reference use only. <br />• Internet email and web access usage is not confidential. The city receives detailed <br />monthly reports on Internet e\mail usage by individual and the city's software <br />tracks each web site visited. <br />Bandwidth Conservation <br />The city uses the Internet for a number of key government functions, such as police access <br />to records and citizen access to public records. To ensure that officers and citizens have <br />sufficient bandwidth to access these applications, the city has implemented a variety of <br />bandwidth conservation measures. These measures include blocking websites that have no <br />instructional or administrative value. Employees shall not use Internet radio stations for <br />casual listening and/or background music. Employees shall not download music files. <br />Employees who violate any of the guidelines may be subject to disciplinary action <br />including, but not limited to, written warnings, revocation of access privileges and <br />employee termination. <br />Travel Expenses <br />An employee will be reimbursed for actual and necessary expenses incurred when <br />travelling on official city business only upon approval of such expenses by the City <br />Council in accordance to the city Travel Policy. To receive reimbursement, promptly <br />