7.4. SR 10-03-2011 - Laserfiche WebLink

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The spreadsheets show overtime and compensatory time for each division. Footnotes indicate items with additional detail at the bottom and hope to make the spreadsheets a bit more self-explanatory. As there are differences in the way overtime/comp time is handled from division to division, it is understandably a difficult spreadsheet to follow. The overtime budget shown is the annual budget approved by council. Overtime paid is just that and hours indicate the number of hours that were paid out as overtime. Comp time carry forward is the number of hours of comp time that were on the books fox that division at the beginning of the calendar year. Because under FLSA comp hours need to be accrued at time and one half, when an employee works an extra hour in a week, an hour and a half goes into that employee's comp bank. In some cases an employee may be earning double time and then two hours would go into the bank. Comp time taken is the number of hours employees used accrued comp time to take paid time off of work. Employees in patrol, investigations, and wastewater have been allowed to cash in comp time. Prior to adjusting our policy to manage tight budgets, all non-exempt employees were allowed to cash in comp time. Cashed in comp time is charged to overtime and because most divisions do not have an overtime budget, they are not allowed to cash in comp time. On the spreadsheet, comp hours that are cashed in are shown in that column and the cost for those hours are included in the overtime paid column. In the 2010 spreadsheet, we note the end of year balance for comp time and in the 2011 spreadsheet, we note the balance as of September 10. The end of year target hours in the 2011 spreadsheet indicates the maximum number of comp hours that each division should have by the end of the year. As mentioned earlier, streets and equipment services used a different year and needs to have their comp hours at or below 40 for each employee by October 31. The additional hours worked column is the sum of the overtime hours plus two-thirds of the comp earned hours. (Recall that comp is earned at time and one half.) This number reflects the additional hours (hours over 40 in a week) that employees worked during the year. The net column is additional hours worked minus comp hours taken off. This number indicates the number of extra hours of work that would have been necessary if employees hadn't taken any comp time off of work. Staff will be at Monday night's meeting to answer any questions you may have. Action Step An update of the City's Personnel Policy Manual is projected to be done in 2011 and 2012. Staff recommends exploring the options of having a comprehensive review of our Personnel Policies performed as part of that update.