7.4. SR 10-03-2011 - Laserfiche WebLink

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Item # 7.4. MEMORANDUM t~ver TO: City Council FROM: Lauren Wipper, Human Resource Representative DATE: October 3, 201 SUBJECT: Compensatory Time/Overtime Policy Earlier this year, the City Council requested information regarding the City's overtime and compensatory time policies. This information is included for your discussion. The two written policies for non-union employees that address overtime and compensatory time are included with this memo. One is the Overtime and Compensatory Time for Non- ExemptEmployees policy from the City's Employee Personnel Manual and the other is city council meeting minutes from May 28, 2002 indicating that employees working on snow removal on a Saturday or Sunday be paid overtime. The other policy that has been long time practice but that I am unable to fmd in writing is paying overtime to wastewater employees when they work the weekend rotation hours. The overtime and compensatory time articles from the city's two union contracts are included as well. Overtime pay is set each year in the annual budget. The Overtime and Compensatory Time for Non-Exempt Employees policy defines overtime and then goes on to state that "overtime compensation wiU be paid for overtime hours" unless requested as comp time. When we began dealing with the constraints of a tight budget, overtime budgets were reduced and the interpretation of the overtime and comp time policy changed. As allowed by the Fair Labor Standards Act (ELBA), employees were required to bank compensatory time and then use those hours (not allowing a cash out) to ensure that they met the end of year policy requirements as stated in the second to last paragraph of the policy. (Patrol, investigations, and wastewater were allowed to continue cashing out comp hours.) The street and equipment services divisions have requested a change to their "year" a couple of times to ease the difficulty of meeting the end of year comp bank hours requirements while still performing necessary snow removal activities. The park division chose to stay with the December 31 year end date. The spreadsheets attached show the overtime and comp time details for all of 2010, and 2011 through September 10. When reviewing them, please remember that 2010 has three and a half months' worth of data more than 2011. Another item to note is that this data is for only non-exempt employees and does not include any data for exempt (salaried) employees.