5.1. SR 07-18-2011 - Laserfiche WebLink

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REQUEST FOR ACTION TO ITEM NUMBER Honorable Ma or and Ci Council 5.1. AGENDA SECTION MEETING DATE PREPARED BY Administration ul 18, 2011 ustin Femrite, P.E. ITEM DESCRIPTION REVIEWED B)/ 2011 Street Improvement Project Bob Thistle, Interim City ^ Assessment Hearing -Public Hearing Administrator ^ Resolution Adopting Final Assessment Roll REVIEWED BY ^ Resolution Awarding the Bid and Authorizing Execution of the Contract ACTION REQUESTED Upon conclusion of the assessment public hearing, the City Council is asked to consider adoption of the attached two resolutions. The first resolution adopts the final assessment roll. The second resolution awards the bid and authorizes the execution of the contract. BACKGROUND/DISCUSSION The assessment hearing for the 2011 Street Improvement project is scheduled for this evening's City Council meeting. At the start of the public hearing I will make a presentation of the proposed improvements and the financing aspects of the project. After my presentation, I will be available to answer questions from the City Council and/or public. Part of my presentation will touch on the property owners' rights relative to an appeal of the assessment. It is important to remember that the property owners must submit a written objection at or before the assessment hearing in order to preserve their right to appeal the assessment. Simply speaking at the public hearing and voicing an objection is not sufficient to preserve the right to file an objection with the District Court. Construction bids were received on Thursday, June 30, 2011. There were a total of eight bids received which ranged from $1,431,095.72 to $1,780,681.20. A tabulation of the bids is attached. The low bid was received from Redstone Construction Co., Inc., in the amount of $1,431,095.72. This is slightly below the feasibility study estimate for the overall construction cost. At the improvement hearing one comment was received discussing the merits of providing a sidewalk along Evans Avenue from Main Street south to the Vernon Cemetery. We solicited a bid alternative to evaluate the costs for adding this section of walk. The cost for adding this piece of walk is $18,186.00. Based on the relatively high costs, limited amount of use that can be expected, and previous correspondence with property owners along the project stating sidewalks were not being installed, we are not recommending award of the bid alternative. The proposed assessment rate has been slightly reduced from originally estimated in the feasibility report based on bids received. A standard residential lot in Project Area 1 will be assessed at a rate of $6,984.61. There are a number of properties on this project that are not typical single residential units. As with N:\Public Bodies\Ciry Council\Council RCA\Agenda Packet\07-18-201 ] \Assessment and Bid.docx