8.1. SR 03-21-2011 - Laserfiche WebLink

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C. City-Issued Smartphones Eligibility Criteria Functions or employees who are eligible for assignment of city-issued smartphones are those designated by the City Administrator as requested by their Department Head. These criteria will be in addition to the criteria required for cell phones. General criteria to be used when allocating smartphones include: 1. Email -Employees who have critical City business that will be delayed without timely responses to email. a. When they are out of the office b. As part of a response to an emergency 2. Applications -Employees who are required by their department to run smartphone applications D. Smartphone Requirements Because of the technical nature of these smartphc>nes, the folly>«~ing additional conditions must apply when a city provided smaxtphone is given t<> a staff member: 1. Because the smartphone is really a handheld computer, the ctnployce agrees to adhere to all of the proper use conditions as spelled out in the Personnel Policy Manual. The smartphone will be viewed no different than any other computer o~~-ned by the City of I,~lk River and as such any inappropriate usage of the smartphunc ma} result in disciplinary action up to and including dismissal. 2. If confidential or security sensitive data is to be stored or received on the smartphone, the employee will take steps to password locl: the phone aErcr a period of inactivity and to store data in an encr~~pted i=oi7nat ~,n the smarrphone. "I'he I"h 1epartment will provide information regarding the need to protect the smartphone and can assist with the method to protect infornation on the smartphone. 3. The employee 1~-ill not add anv additional software on their desktop/laptop computer or request network modifications to support the usage of a specific smartphone device. All City of L.1k River smartphoncs u-ill he configured to securely synchronize with the city's ~~Iicrosoft Exchange email s~-stem. "lhc IT Department will support the setup and ongoing operation of approved smarr~honcs. 4. The Cit<- of Elk River has n~> general expectation for employees to check or respond to emails during non-work hours unless explicitly requested by the employee's supervisor. Employees shall have no expectation of overtime or comp time fox checking emails during non-work hours. E. Cell phone Eligibilit~C:riteria - Employee Owned Employees who qualify for an individually issued cell phone may request to use their personal cell phone fox city business and be reimbursed on a fixed monthly basis if approved by department head and provided they agree to the following conditions: 1. Employee agrees to accept the fixed, monthly reimbursement. 2. The employee agrees to make available to appropriate city staff and outside contacts the direct dial number and any direct-connect contact information (if that service is applicable) just as they would if it were acity-issued cell phone. 3. Employees will take responsibility fox maintaining and providing their own cell phone. If the employee should lose or damage the cell phone, even on work hours, the city will not replace the cell phone.