5.2. ERMUSR 03-08-2011 - Laserfiche WebLink

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Evaluating bidders' responses, continued: The perceived procurement value of a bid to NJPA and its Members, in the opinion of NJPA, includes but is not limited to: • Conforming to RFP's intent, scope and specifications; • Competitive pricing strategies; • Ability to sell and service NJPA Members nationally; • Financial strength, experience and success in the industry/marketplace; • References from past customers and prior experience with NJPA; • A clear, concise, aggressive and effective marketing plan; • Value added related products, services and technological advances; • Financing options and detailed payment terms; • Warranty and product and service responsibility; and • Identifying the depth, breadth and quality of products and service offerings. Additional consideration is given to bidder's who demonstrate "Green" and Disadvantaged Business Enterprise and the ability sell and service Canada and other International provinces. The final evaluation is conducted using the "Bid Evaluation" form defined in the RFP. This form establishes a weighted scoring method and also provides for an optional "Cost Comparison." This point-based system is used as a part of the final scoring and awarded Vendor determination. 6) MAKING RECOMMENDATIONS TO THE NJPA BOARD The recommendations of the Bid Review Committee are presented to the NJPA Board of Directors for final review and possible award. The NJPA Board has the final authority to issue or deny a procurement contract. 7) AWARDING VENDOR(S) Upon approval by the NJPA Board, the recommended Vendor Is awarded afour-year contract with NJPA, subject to annual renewals. The Contract Manager and/or the Director of Contracts and Marketing welcome the new vendor to NJPA. 8) POSTING APPROVED CONTRACT DOCUMENTS A complete procurement file is organized and posted on our website, offering the applicable evaluation, contract and solicitation documents where they can be reviewed by our Members. 9) DEVELOPING AND IMPLEMENTING A JOINT MARKETING PLAN WITH AWARDED VENDORS NJPA works with both the Vendor and Member to educate people about the benefBs and uses of an awarded contract. We work with the awarded Vendor(s) to educate and energize their sales and service teams. We advertise our awarded contracts in selected national publications, produce afull-color, hard copy "Contract Directory" and maintain a website offering of the contract opportunities. NJPA exhibits with Vendor Partners, In numerous national trade shows and provide break-out meetings presenting information at those trade shows on contract purchasing and cooperative opportunities available through NJPA. 10) REVIEWING AND MAINTAINING OUR CONTRACT THROUGHOUT ITS TERM Contracts are reviewed annually for their effectiveness. NJPA contracts are written with four-year terms and subject to annual renewals based on those reviews. As a result, NJPA provides a simple, structured, well-documented procurement contract in an effort to create a seamless process for all of its Member procurement needs. It is important to stress that NJPA does not eliminate Member responsibility for following the bid process, but rather, provides a nationally pre-competed option, so as not to duplicate theformal bid process. It's Simply the Best Way to Get Started Copy this form, or join online: www.njpacoop.organd select `join." ~j' National Joint Powers Alliance®