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CITY OF ELK RIVER GUIDELINES AND PROCEDURES <br />iii11 <br />0=171 <br />MINNESOTA GOVERNMENT DATA PRACTICES ACT <br />The Minnesota Government Data Practices Act (the "Act') regulates all government data created, <br />collected, received, maintained, disseminated or stored by a state agency, political subdivision or <br />statewide system regardless of the data's physical form, storage media or conditions of use. <br />Briefly, the Act describes: (1) what information can be collected, (2) with whom the information <br />may be shared, (3) the classification of specific government data, (4) the duties of city personnel <br />in administering the provisions of the Act, (5) access and procedures for access to the <br />information, (6) procedures whereby information may be classified as not public, (7) civil <br />penalties for violation of the Act, and (8) the charging of fees for copies of records. <br />The basis on which a determination of how government data is handled is the classification <br />system. Government data is either data on individuals or data not on individuals. Data on <br />individuals is classified as either public, private or confidential and data not on individuals is <br />classified as either public, nonpublic or protected nonpublic. <br />Since the Act and these Guidelines and Procedures are definition -dependent, a "Glossary of <br />Terms" is contained in the back. Italicized words and phrases contained herein indicate defined <br />terms. <br />These guidelines and procedures are promulgated with the intention of assisting City personnel <br />in the determination of the classification and handling of government data which is maintained <br />by their departments. This manual is to be used in conjunction with the Minnesota Government <br />Data Practices Act (as amended) and the Rules promulgated by the Commissioner of <br />Administration. <br />CAH50894 <br />GA115-26 <br />