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IA. Requests for Summary Data. <br />1. Definition of Summary Data. "Summary data" means statistical records and reports <br />derived from data on individuals but in which individuals are not identified and from which <br />neither their identities nor any other characteristic that could uniquely identify an individual is <br />ascertainable. (Minn. Stat. § 13.02, subd. 19.) <br />2. Classification. Unless classified by a state statute, federal law or temporary classification, <br />summary data derived from private or confidential data on individuals is public. (Minn. Stat. § <br />13.05, subd. 7.) <br />3. Duty to Prepare. The Responsible Authority shall prepare the summary data upon the <br />request of any person, if. (a) the request is in writing in a form provided by the City; and (b) the <br />requesting person pays the cost of preparing the summary data. (Minn. Stat. § 13.05, subd. 7; <br />Minn. Rules, Pt. 1205.0700) The Responsible Authority may delegate the power to prepare <br />summary data to a City administrative officer responsible for any central repository of summary <br />data or to a person outside of the City, including the requesting person, provided that the outside <br />person signs a non -disclosure agreement, as described in paragraph 6 below. <br />4. Methods of Preparation. Methods of preparing summary data include but are not limited <br />to the following: <br />a. removing from a set of data, a file, or a recordkeeping system all unique personal <br />identifiers so that the data that remains fulfills the definition of summary data as <br />defined by the Act; and <br />K removing from the entity's report of any incident, or from any collection of data <br />similar to an incident report, all unique personal identifiers so that the resulting <br />report fulfills the definition of summary data as defined by the Act. <br />The phrase "removing all unique personal identifiers" includes but is not limited to blacking out <br />personal identifiers on paper records, tearing off or cutting out the portions of paper records that <br />contain the personal identifiers, and programming computers in such a way that printed, terminal, <br />or other forms of output do not contain personal identifiers. (Minn. Rules, Pt. 1205.0700, subp. <br />6.) "Unique personal identifiers" means any data that identifies an individual in itself or can be <br />used in connection with other data elements to uniquely identify an individual, including, but not <br />limited to name, street address, job title, and so forth where the particular data could only <br />describe or identify one individual. (Minn. Rules, Pt. 1205.0200, subp. 4.) <br />CAHSOB84 <br />GA115-26 26 <br />