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COMMUNITY RECREATION BOARD <br /> Minutes Fr: 4/28/97 <br /> Special Meeting - Work Session <br /> ,ttendance: Staff: J. Asfahl- Comm. Rec., Community Representatives: Doug Thompson - Hassan, G. Eitel - City of <br />Rogers, Mark Berning - City of Otsego, R. Holmgren - City of Elk River, J. Gongoll - lSD 728, S. Slater - City of Dayton <br /> <br />Community Representatives absent: Zimmerman, Livonia <br /> <br />The meeting was called to order at 11:55 by Roger Holmgren. <br /> <br />Items of Information ! Discussion: <br /> <br />A.) General considerations / direction for the 1998 budget committee: Such as; non-resident fees, accurate population <br />determinations, other. <br />It was agreed that the budget committee consider all of the following when planning the 1998 budget: <br />- Review Dist. 728 demographer study that was completed in 1996 <br />- Consider a sliding scale rating system w/a minimum for determining non-resident charges rather than a straight <br />percentage. <br />- Consider an administrative surcharge to all programming fees <br />- Consider implementing the sale of a "patron" card which would allow discounts on program fees. <br />- Consider means to raise funds. <br />- Consider value of our service to associations and how we may collect. <br />*It was noted that the percentage of administrative cost will increase for all communities with the largest percent increase <br />to the city of Elk River. Gary Eitel noted that the city of Rogers' greatly appreciates this Joint Powers program and all the <br />benefits that it provides by being able to work cooperatively with other communities in the region. Roger Holmgren <br />commented that the City of Elk River also enjoys the Joint Powers program and that they recognize the regional approach <br />/ viewpoint to providing recreational services and wishes to continue to work cooperatively with other communities. <br /> <br />eL) Fiscal Agency / Employment policy and wage matters. <br />Gary representing the personnel committee distributed job descriptions and various survey documents related to <br />compensation. <br />This reported identified fair wage determinations for each of our programs administrative positions. The personnel <br />committee will be determining the wage range for each position based on the supporting material as well as criteria for <br />advancement within the range as identified. These ranges will need to be periodically updated according to CPI <br />determinations. <br /> <br />It was agreed that we need to pursue streamlining our payroll function related to part-time program staff. The city of Elk <br />River will consider providing our program this service. It was suggested that this be acted on to take place ASAP. <br /> <br />C.) Regional recreational shared facility planning. It was agreed that this subject matter has great potential for <br />considerable cost saving partnerships that we should be working towards developing. This subject matter needs more <br />and continual discussion and planning. <br /> <br />D.) Concepts for increased awareness of our program. Tabled. To be discussed at a future regular meeting. <br /> <br />The meeting adjourned on a motion by R. Johnson seconded by D. Thompson. Motion Carried. <br /> <br />Respectfully Submitted, <br /> <br /> <br />