07-23-2002 LIB MIN - Laserfiche WebLink

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Elk River Library Board Minutes July, 2002 Leslie Anderson, Chair Geraldine Graham, Vice Chair Jeri Miller, Secretary Gloria Bailey Jennifer Sharp Present Present Present Absent Present Also present: Mick Stoffers, Librarian and Joan Allen, the GRRL regional supervisor. The meeting was called to order at 6:37 pm. It was determined that a quorum was present. The agenda was adopted. (Please note there was no library board meeting in June due to vacations.) Secretary's Repots Ms. Graham made a motion to approve the Secretary's Report. The motion was seconded by Ms. Miller and passed unanimously. There was no correspondence and no Suggestion Box items. Treasurer's Report Balance sheets for May and June were distributed to board members. The reserve fund has increased from $302,493.71 to $335,023.66. After pointing out this highlight, Ms. Stoffers solicited questions from the board. There were none. A motion was made by Ms. Graham and seconded by Ms. Sharp that the treasure's report be approved. Passed unanimously. Librarian's report Storage. There is a need for additional storage behind the desk. The best estimate at this time is for metal shelving with oak end pieces, 9-foot length for $1, 665.00. Removing the current shelving behind the desk requires new flooring. Ms. Stoffers presented the board with three estimates for carpeting the area behind the desk. Approximately 50 yards are required. Lefebvre's Carpet $846.61 Abbey Carpet $950.00 Carpet One $1,075.55 Discussion was held. Going with Lefebvre's, the entire project, (shelving and carpeting) would be below $3,000.00 dollars. To fund this purchase of she]ving and carpeting, it was suggested that the $3,000.00 from the Capital Outlay line item be transferred to this project. Ms. Stoffers requested permission to transfer these funds during the budgeting process. Ms. Miller will send a letter to the city council requesting approval of the transfer. Ms. Graham made a motion to accept the Lefebvre carpet bid and place the order as soon as possible after receiving city council approval. This motion was seconded by Ms. Sharp and passed unanimously. • Entrance Mats. The mats have arrived and the service is working well.