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to the excellent service response and service record, staff prefers to <br />contract with Metro Sales for its next copy machine. <br /> <br />Because staff is proposing to exchange its existing copier for a newer <br />model and continuing to lease, it is not a requirement to go out for <br />bids. <br /> <br />The administration budget contains $4,000 for a copy machine under <br />capital outlay expenses. Listed below is the information on the <br />copier that staff is requesting to lease. <br /> <br />RICOH 8680 <br /> <br />48 MONTH LEASE PROGRAM = $833 per month <br /> <br />(Maintenance and Supplies = .0106 per copy...this would be a city <br />operating and supplies expense regardless of which model was <br />leased or purchased) <br /> <br />Following the 48 month lease program, the city has the option of <br />turning the copier back to Metro or buying it outright. <br /> <br />The cost to purchase this machine outright is $33,845. <br /> <br />ACTION REQUESTED: <br /> <br />Council motion to lease a Ricoh 8680 copy machine from Metro Sales <br />at $833 per month plus .0106 per copy with the funding for the lease <br />to come from the Administration Capital Outlay Budget. <br /> <br />\\elkriver\sys\shrdockcouncil\copier.doc <br /> <br /> <br />