3.4. SR 04-28-1997 - Laserfiche WebLink

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'ity of iver **ITEM 3.4. ** MEMORANDUM TO: Mayor and City Council FROM: Sandra Thackeray, City Clerk f~L DATE: April 28, 1997 SUBJECT: Copy Machine Lease The city has currently been leasing its existing Ricoh 7870 copy machine. This is the large copier in the "copy room" and is used for duplicating information for meeting packets. The lease for this copier has expired and the city has the option of either buying the existing machine or turning the machine back. The buy out price for the existing machine is $3,133. When the city leased this machine in 1992, it was the intent to consider a continual lease program for future copy machines. This decision was made due to several reasons; those reasons being: · the city needs a high volume copy machine with many extra features to carry the work load · the cost of a high volume copier is extremely high · copy machines have a low resale value · the continual change in technology Staff still concurs that it would be best to lease rather than purchase a copy machine. There are currently approximately 40,000 copies per month run on the present machine as opposed to 20,000 when it was leased in 1992. Currently there have been 1.8 million copies run from the existing copy machine. A copier begins to show its age when the number of copies run on the machine exceeds the number for which it was built. At this point the copy machine begins to wear and it becomes somewhat inefficient. Metro Sales has done an excellent job in servicing the existing copier. The response time for service has been approximately 2 hours and the existing copier has averaged approximately 68,000 copies per service call. Because of the age and number of copies on our copier, this number of calls has continued to rise. However, due 13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · (612) 441-7420 ° Fax: (612) 441-7425