4.3. SR 06-28-2010 - Laserfiche WebLink

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•~ ~ BCC i_TON 8R. M ~ N ~. , Cc~nsulfing Engineers ~& Surveyors " 7533 Sunwood Drive NW • Ramsey, MN 55303 Phone (763) 433-2851 • Fax (763) 427-0833 www.boiton-menk.com MEMORANDUM Date: June 23, 2010 To: Mayor Klinzing & City Council Members City Administrator Lori Johnson From: Kevin Bittner, Project Manager, Bolton &Menk, Inc. Subject: 2010 Street Overlay Improvements Project No.: 816.102234 1 NG~ Engineering staff from Bolton &Menk conducted an Information Open House on the 2010 Street Overlay Improvement Project at City Hall on the evening of June 22"d. The purpose of the Open House was to provide residents and property owners in the proposed project areas the opportunity to obtain information and ask questions in an informal setting. The engineers present from Bolton &Menk were Kevin Bittner, Justin Femrite and Adam Nafstad. City Street Superintendant Phil Hals was also in attendance and available to help with questions. Approximately 25 people attended the Open House, representing about 20 properties of the approximately 200 parcels involved in the assessment areas. Only one individual was from the Industrial Park area, the rest were from the residential neighborhoods. The forum went very well. All individuals were extremely reasonable and asked good questions, and I believe were satisfied with the information they obtained. Following is a summary of the more prominent issues and concerns discussed: Project Area 1-most people recognized the need for the project and were not opposed. Most had questions on the amount of the assessment and the terms. One resident expressed a need for greater crack sealing and seal coating throughout the City. Project Area 2 - a number of residents came and spoke in favor of having the improvements completed. They indicated they would like assurances that Elk Hills Drive does not become a through connection to the east in the future. They also asked if there are any plans to serve the area with sewer and water in the next 5-10 years. We informed them we did not know of many reports of falling septic systems in the area and did not know of any plans the city has to do so. Another property owner expressed the need to preserve the bituminous curb in front of his property to protect him from water inundating his front yard. Project Area 3 -one property owner came and discussed the method in which the assessments were calculated. He feels an assessment calculation based on parcel area is the fairest way to distribute costs. He also recognized our reasoning behind striking a balance between number of parcels served and front footage, as defined in the policy. Overall he recognized the need for the project, but wanted costs to be assessed in the fairest way possible. H: \ELKR\It 16102234\Corres\j ohnson_memO l .doc