4.2. SR 06-28-2010 - Laserfiche WebLink

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REQUEST FOR ACTION To Item Number Ma or and Ci Council 4.2. Agenda Section Meeting Date Prepared by Administration une 28, 2010 ohn Anderson P.E. Item Description Reviewed by Main Street Pavement Rehabilitation Project, Improvement & Lori ohnson, Ci Administrator Assessment Public Hearings Reviewed by A. Resolution Ordering the Improvement B. Resolution Adopting Final Assessment Roll C. Resolution Accepting Bid and Authorizing Execution of Contract Action Requested The City Council is asked to conduct an improvement and assessment public hearing for the 2010 Main Street Pavement Rehabilitation Project. After the hearings axe closed, the Council is requested to consider adoption of three resolutions: The first, ordering the improvement; the second adopting the assessment roll; and the third, accepting the bid and authorizing execution of the contract. Background/Discussion The City Council authorized and subsequently received the Feasibility Study for this project. The Feasibility Study found the project to be necessary and feasible. As the project was initiated by the City Council, the resolution ordering the improvement is required to pass by a 4/5 vote. The project is proposed to be assessed to the benefiting properties. As requested an assessment roll has been prepared which includes those properties served by Main Street. Properties previously assessed for street work, excluding the 1988 reconstruction of Main Street, have not been included as directed by the City Council. Residential properties are assessed one unit per parcel, except those parcels that are adjacent to the principle structure and the same owner. Commercial properties are assessed at two units per parcel and condominium or apartment parcels are assessed one quarter unit per parcel. A total of 85 units are included in the proposed assessment roll. As the City Council is aware, assessed property owners have the right to appeal the assessment of this project against their property. In order to preserve their rights to appeal the assessment, the property owner must submit in writing an objection to the Mayor or City Administrator at or before the assessment hearing Monday evening. A property owner simply orally making a statement at the assessment hearing does not preserve the owner's right to appeal. As of the date of this memo, staff has received no written objections to the proposed assessment. As directed by the City Council the project was advertised for bid. Bids were opened on June 1, 2010. A total of five bids were received with Ruin River Contracting submitting the lowest bid in the amount of $443,874.70. Rum River Contracting has completed a number of projects for the City of Elk River. Staff recommends award of the contract to Rum River Contracting of Princeton, Minnesota.