6.1. SR 09-24-2001 - Laserfiche WebLink

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departments, positions, and programs which are assumed to be needed before the next expansion in 2013. These new positions/departments and new programs will require some Council discussion, especially such items as the city engineer department, the gun range, and the EOC. One issue that requires Council feedback is whether or not it is acceptable for the committee to be looking at a one or t~vo building option. We need to know if the City Council firmly believes that the police station must be attached to city hall or whether it's all right to develop a campus environment with police in a separate facility. If all of the cost estimates are relatively equal, I believe we will seriously be looking at the campus option, whereby the police would build a separate facility in 2003 and then we would remodel the police station and our existing facilities and expand into the police space in 2004. This is especially true if the fire department is planning to locate in our campus and then the police and fire station could be connected by way of the emergency operations center (EOC) between the two departments/facilities. (In speaking with the fire chief, he prefers a city hall location connected to the EOC versus being an independent facility at a different location on the western side of the city). Additionally, two separate facilities would make the planning for the 2013 expansion easier. Another issue, which needs City Council discussion, is the fact that the large meeting room (with catering kitchen) for banquets, wedding receptions, etc. and the connected senior center facility are not part of this project. At this time we are not sure if we could afford this space; don't know how political this large meeting room space is; the space could be developed by the private sector; the space could be constructed with another public or semi- public facility (i.e., YMCA or family center); this space could be added into the 2013 expansion; or, per direction from the Council, this space could be put back into this 2003 project. The committee and myself are just not sure of the need and do not want to get the city hall and police station delayed by political issues which are not essential to our government responsibilities and functions. This issue requires Council feedback but at this time the senior center and large meeting room space are not in the program. The Utility Commission have recently indicated its desire to pursue the city hall location for its office. It is very early in this process but it is assumed that the utilities would essentially build on to our existing facility and that they can design the space as desired and as they can afford. I believe they currently occupy about 3,400 square feet and Gary Tushie will be working with Bryan to program then needs and layout. As noted above, the committee needs some feedback from the Council on some key issues before moving forward. The next steps in the process will include putting together a recommendation and a rough estimate for a construction budget. A report is expected by the end of November depending on how quickly the utilities information can be assimilated into the project. The Council will then need to consider moving into the design phase of the project. The design phase puts the programming into a building layout for everyone to visualize. The design phase gets the city to the point of being able to put together the construction documents. This design phase becomes part of the architectural fees for a project (generally about seven and a half percent of the total cost). At the completion of the design phase, most project decisions have been made.