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River <br /> <br />MEMORANDUM <br /> <br />TO: <br /> <br />FROM: <br /> <br />DATE: <br /> <br />Mayor and Council //~ <br />Pat Klaers, Cit7 Adminis~ <br />September 24, 2001 <br /> <br />SUBJECT: City Hall Expansion Update <br /> <br />Item 6. I. <br /> <br />On June 18, 2001, the City Council hired Tushie-Montgomery Architects to complete the <br />programming phase for a city hall and police station expansion. A staff committee, plus <br />Councilmembers Kuester and Motto, have met with Gary Tushie on a number of occasions <br />to discuss city needs and to review how these needs are "programmed" into an expanded <br />and remodeled facility or a new facility. In general, the city needs identified by staff got <br />translated into office space dimensions as if we were building from scratch. In the next <br />phase, the design phase, the desired (or ideal) space and programs will get revised to reflect <br />financial realities. <br /> <br />Attached for your information is the programming material that has been completed. We <br />need to review the status of the project with the City Council prior to taking the final steps <br />of the programming phase. These £mal programming steps include 1 .) making a <br />recommendation on a new, expanded, and/or remodeled facility (which includes the space <br />requirements for various departments) and 2.) the development of a rough construction <br />budget estimate. <br /> <br />At this time we are planning to build for everything within the 2013 needs. However, we are <br />making building site provisions for the next expansion. The next expansion (in about 2013) <br />will address the 2023 needs. Accordingly, we are btfilding for ten years but planning for <br />twenty and when we do an expansion in 2013 we would do the same thing...build for ten <br />years and plan for twenty. <br /> <br />Staff will need feedback from City Council on the programming process from a "big <br />picture" point of view. We need to know if there is anything that is out of line in the <br />direction we are moving and the assumptions that we have made. (Some of the assumptions <br />we have made are listed at the end of the programming information under the general <br />requirements heading. This section lists a number of statements including what is not part of <br />the program.) When looking through the office space program you will note some new <br /> <br /> <br />