5.6. SR 03-11-2002 - Laserfiche WebLink

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Item 5.6, MEMORANDUM TO: FROM: DATE: SUBJECT: Mayor and City Council ei~r~ia~ii'2~ ii2Y A~atOr Public Safety Facility and City Hall Project Update The City Council last discussed the public safety facility, city hall expansion/remodeling, and utilities project on January 28, 2002. Since that time the expansion committee has met twice. Topics discussed include the geothermal heating/cooling system, security systems, parking lot and street layout, the FFE items and budget, the furniture layout for offices, the lowest possible floor elevation for the basement, and which building code is going to be in affect for this project. Additionally, each department has met with the architects to discuss their individual office layouts, FFE items, and building materials. These individual departmental meetings will continue throughout March. Geothermal System One of the key issues that has been addressed in February is whether or not to proceed with the geothermal heating/cooling system. The last part of the February 27 committee meeting was spent taking a tour of the Connexus facility, which has a geothermal heating/cooling system. At this point we are continuing to move forward with the geothermal heating/cooling system in the public safety facility. The geothermal system will cost more initially but will also cost less to operate. The additional capital cost is already in the building construction budget. The initial capital ouday will be up to an additional $200,000 over a conventional system but the payback for this capital investment is somewhere in a seven to nine year time period. Details on these two figures are expected soon. Key issues with the geothermal system relates to having the system properly designed, installed, and maintained. The committee believes that this can be done and that the system will operate efficiently. Maintenance will be an issue that the city needs to address in the 2003 municipal budget. The city will have to add employees to the building maintenance and cleaning program and will need to consider whether or not this operation should become an independent city department.