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<br /> <br />REQUEST FOR ACTION <br /> <br />To <br />Ci Council <br />Agenda Section <br />Consent <br />Item Description <br />Consider Update to the City's Travel Policy <br /> <br />Meeting Date <br />ul 2, 2007 <br /> <br />Item Number <br />3.3.* <br />Prepared by <br />Tim Simon, Finance Director <br />Reviewed by <br />Lori ohnson, Ci Administrator <br />Reviewed by <br /> <br />Action Requested <br />The City Council is asked to approve an update to the City's travel policy. <br /> <br />Background/Discussion <br />The City Council last revised the City's travel policy in January 1999. The finance department determined <br />it necessary to review the amounts used and provide some updated information in the policy to address <br />some of the questions the department gets on a regular basis about the current policy. Both the revised <br />policy of 1999 and the current revised policy used the U.S. General Services Administration (GSA) to <br />obtain the reimbursement amounts. The closest primary destination in the GSA was Coon <br />Rapids/Ramsey in Anoka County. The amounts have been adjusted upwards slighrly for out-state travel <br />with an overnight stay. <br /> <br />On June 12, 2007 the revised policy was presented at the department head meeting. In addition, Human <br />Resources also reviewed the revised policy. <br /> <br />Below are some of the changes to the policy: <br />. Amounts updated to Minnesota FY 07 <br />. Itemized receipts will be required for all reimbursements <br />. Clarification of when travel must be in progress for reimbursement <br />. Meals for others <br /> <br />Financial Impact <br />It is estimated that the impact will be less than $500. <br /> <br />Attachments <br /> <br />· Revised travel policy <br /> <br />Action <br /> <br />Motion by _ <br /> <br />Second by _ <br /> <br />Vote <br /> <br />Follow Up <br /> <br />C: \Documents and Settings \jmiller\Local Settings \ Temporary Internet Files \ OLK3E\ T rave1Policyupdate.doc <br />