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<br />Request for Action <br /> <br /> <br />To Item Number <br /> <br />Mayor and City Council 4.4 <br />Agenda Section Meeting Date Prepared by <br /> <br />ConsentJanuary 19, 2016Tina Allard, City Clerk <br />Item Description Reviewed by <br />Board & Commission Attendance Policy Cal Portner, City Administrator <br />Reviewed by <br /> <br /> <br />Action Requested <br /> <br />Approve, by motion, attendance policy changes for the Board and Commission Handbook <br /> <br />Background/Discussion <br /> <br />Council has discussed and reviewed an attendance policy for boards and commissions at their last two <br />work session meetings. Below is proposed language for the Board and Commission Handbook: <br /> <br />Attendance <br />Commission members are asked to regularly attend all meetings. A member shall be expected to <br />maintain a suitable attendance record. Attendance is vital to board service and City Council <br />expectations. Because attendance is important, the City Council has adopted the following <br />attendance policy: <br /> <br />Members shall be automatically removed for lack of attendance. Lack of attendance is defined as a <br />failure to attend three (3) meetings or at least two-thirds of the meetings (including regular and <br />special meetings) scheduled during a rolling 12-month period. Participation for less than three- <br />fourths of a meeting shall be the same as a failure to attend a meeting. Members removed pursuant <br />to this paragraph shall not continue to serve on the board and such removal shall create a vacancy. A <br />member may appeal the termination by requesting a hearing before the City Council within 10 days <br />of notice of termination. <br /> <br />A standard commission attendance form shall be used by all commissions for the commission <br />secretary staff liaison to record attendance. The Chair or their designee The Office of the City Clerk <br />shall forward the attendance record to the City Council at the end of each June and December for <br />the Council review. Excessive absenteeism, excluding illness or necessary travel, is cause for removal <br />of a commission member. Three unexcused absences within a calendar year will be considered as a <br />resignation from the commission. Commission members should shall notify the staff liaison or <br />Chair of planned absences 72 hours prior to the meeting missed. <br /> <br />Financial Impact <br /> <br />N/A <br /> <br />Attachments <br /> <br /> <br /> <br />None <br /> <br />