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City <br /> <br />MEMORANDUM <br /> <br />TO: <br /> <br />FROM: <br /> <br />DATE: <br /> <br />Mayor and City Council A <br />Pat Klaers, City Adm <br />June 14, 2004 <br /> <br />SUBJECT: Discussion on Structure of City Organization <br /> <br />Item 5.2. <br /> <br />INTRODUCTION/BACKGROUND <br />On April 12, 2004, I presented to the City Council some options for changes in our <br />organizational structure. At that meeting, I was directed to continue working on the options <br />for our organizational structure and to report back at the June 14, 2004 worksession. <br />Attached for your reference is the April 12, 2004 City Council meeting minutes and my <br />memo from that meeting. <br /> <br />Work on the city organizational structure is one piece of the overall work program for the <br />city administrator and City of Elk River. This work program has not been adopted by the <br />City Council but I was directed to move forward with the organizational structure issue. <br />Goals for improving the city organizational structure include providing better customer <br />service and reducing the number of employees that report directly to me. Reducing the <br />number of direct reports to me should lead to improved communication between myself and <br />the employees I supervise. This is another goal of the reorganization. Having fewer <br />employees report directly to me should free up time during my workday that wilt then be <br />available for the employees I continue to supervise. This is a logical conclusion if the <br />number of employees that I supervise goes down from 14 to 8. <br /> <br />In the last two months the City Council has had three worksessions with department heads. <br />The topic of these worksessions has been the development of an overall citywide strategic <br />plan (and goals and priorities), along with reviewing the governance model that is being used <br />in Elk River. Jim Brimeyer facilitated these meetings. During these discussions one of the <br />top priorities identified was "agreed to hnplement new/revised city., organizational structure." <br />This was the highest ranking City Council priority and the third highest (out of 16 possible) <br />ranking by staff. During the discussion on this issue two main approaches were reviewed. <br />One approach was very similar to the proposal I presented to the City Council on April 12, <br />2004. The other approach was one which had even fewer direct reports to me (3 to 5) and <br />which I characterized as being similar to the Blame model. This Blame organizational chart is <br /> <br /> <br />