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ilk REQUEST FOR ACTION <br />..~ <br />River <br />TO ITEM NUMBER <br />Ma or and Council 10.1 <br />AGENDA SECTION MEETING DATE PREPARED BY <br />Work Session Aril 16, 2012 Cal Portner, Ci Administrator <br />ITEM DESCRIPTION REVIEWED By <br />Review Updates to Personnel Policy Manual Lauren Wi er, HR Re resentative <br /> REVIEWED BY <br />ACTION REQUESTED <br />Review, discuss and provide direction for proposed updates to the City of Elk River Personnel Policy <br />Manual. <br />BACKGROUND/DISCUSSION <br />The City of Elk River Personnel Policy Manual was last updated in August of 2010 and revised in August <br />of 2008. <br />Since that time, there have been a number of items that have arisen that needed clarification, have <br />become obsolete, or have changed. There are also a number of items that staff seeks Council input and <br />direction. <br />The policy manual is not a collection of City Council-adopted policies, rather a guidebook to quickly <br />reference common questions and procedures. In its final state, it will contain more specific citations for <br />comprehensive policies. The final document also has exhibits of the most commonly referenced <br />employee policies. The same documents are also available on SharePoint, the city's Intranet site. The <br />original manual includes this disclaimer regarding the intent of the manual: <br />The city strives to provide an ~czent system of personnel administration for its employees. This policy manual <br />serves as a guide for administrative actions concerning city personnel matters and is provided for informational <br />purposes only. It is not a contract between the city and any of its employees. Although we have attempted to cover <br />matters thatgenerally apply to employees, this policy manual does not cover every situation that may arise. <br />Over the past two years, staff has annotated policy questions and has made determinations to resolve <br />conflicts in accordance with the policy manual. They have also maintained a record of Council <br />discussions, which are now included or will be discussed for clarification. <br />Hard copies of the current manual will be available at the work session and an electronic version will be <br />included in your iPad Dropbox for reference. <br />The highlighted attachment has not been reviewed by the city attorney. Our intent is to have the attorney <br />review after we have Council clarification on specific areas at which time the Council will formally accept <br />the new document. <br />~ 1/ E I E I 1 1 <br />C:\Users\jmiller\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.0utlook\GWL3I79K\Policy ~~~ <br />Manual RFA.docx <br />