7.3. SR 03-15-2010 - Laserfiche WebLink

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c~~ ar V Police Department MEMORANDUM item 7T3. The police department is compelled to make a major software change in terms of our records management provider. In addition, the fire department has the chance to take part i~ this newly proposed countywide dispatch and records management system as well. The good news is this software change should not cost the City anything; in fact, it will save us a great deal of expense each year irl terms of annual maintenance costs. It will also provide our frre department with a CAD ~Com~uterAided ~i.~atch} system and possible records integration with other fire departments. I will discuss data conversion costs later in this document that could impact our involvement. The fire department side though will have some hurdles, as none of us were aware that this project was going to fast present itself, and second, that it will encompass the fire service division. Because of this, the fire department will need funding for computer hardware and related equipment in the future. As you l~now, the police department changed ou~.• software provider to ou~.• current vendor in April of 2007. That was a costly project, but one that has greatly improved the effectiveness and efficiency of our agency. It is the same system that has brought accolades and awards to our• department, for the paperless features and savings that the system has produced. That vendor is LETG ~Law.~r~forceme~t Techr~olo~y Group}. About that same time, the Sherburne County Sheriffs ~ff~ce also changed to a new records system, which was provided by the ~'osrtro~ L'orporatro~r. In the later part of 2009, Sheriff Brott and his staff decided that the d'os~tro~r project had not provided what they needed, and they put out a request for proposals ~RFP} for a new records management system and a CAD system. Both our department and the sheriffs office hoped that our provider, L.~7~G, would come out on top, If the Sheriff s Qf~ce selected L~'~"G, our complete integration would be very simple, and we would continue on here status quo. when the RFP's were complete. LL"TG came in close, but a different company, Prol'hoe~rxwas chosen as the new system for the Sheriff s Office. This new vendor software has strong CAD capabilities, a very strong jail and civil section, and an intuitive and web-based records management portal. The ~roPhoenrx system is almost identical to L.,~'TG in functionality, with both systems being browser based, with end-user ability to customize and adapt functions to best suit their own needs.