7.4. SR 03-15-2010 - Laserfiche WebLink

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® Item umber Ma ox and Ci Council 7.4, Benda ectl~n eetln ate reare ~ Administration March 15, 2oI0 Jeffrey A. Beahen, Chief of Police Tim Simon, Finance Director Bob Pearson, zT Director Item escriti®n eviee Purchase of an iRecord Video/Audio Recorder for the Police Department e~iee Y cti~n„ ,.eu~~e Council approval for the purchase of the iRecord recording system which is needed to replace the current video recording system currently used at the Police Department. aclc r®un! iscussi~n when the public safety facility was completed in 2003, the police department installed a series of ~4} DVD recorders equipped with internal hard drives to record suspect and victim interviews. These recorders cover our two holding rooms, a hard interview room, and a soft interview zoom. Each room is equipped with a remote start button, a video camera, and a microphone. fiver the past few months, this mechanical manne~.• of recording critical videos has started to fail, essentially the VCR's are wearing out, ~1'e have had two internal hard drivers fail, and several videos that could not be recorded over the DVD's. In the case of a serious offense ~robbexy, homicide, etc}, that failure can result in the catastt•ophic loss of very critical recorded evidence. In review of how this has started to occur, it is basically that no one could have predicted what the life expectancy was ox t ese ev~ces, but it appears it was about seven years, In addition to the mechanical def ciency, there is an unrelated problem that our ~T and building mai~t~tenance staff have not been able to resolve, The current system requh•es a number of older style cathode tube monitors, which have now been funning 24 hours a day for almost seven years, The images of the zooms they are assigned to have been etched into the tubes, creating viewing problems. In addition, they are susceptible to electrical mechanical interference, and as a result, the screens are full of waves and patterns, The cables have been changed to a protected/shielded type, with no improvement. These monitors have to be replaced if we tsy to stay with the current system. There are currently ten ~I o} of these monitors which run between $SOO and $i,5o0 each to replace. The existing monitors are very energy inefficient. To ensure the integrity of our evidence and maintain the ability to record and retrieve video evidence, the only viable solution is to replace the mechanical system with a server based application that is controlled by a software product. This would be one system with the capability to record multiple rooms. zt would include installation, training, and all required equipment, It would replace the aging cathode tube C;~Dacuments and Settings~jnuller~Lncal Scttin~s~Temporary Internet Files~oLK3I~~Action Requested-Evl.doc