3.3. SR 01-19-2010 - Laserfiche WebLink

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ci~n ,,,~,c~~ste The City Council is asked to approve the pay equity implementation and compliance reports as attached. The City Council is asl~ed also to approve the placement of the Administrative Assistant position for the fire department and building maintenance division into pay grade 4, the Senior Administrative Assistant position for administration into pay grade 6 and approve the position description for the Senior Adminis~.~anve Assistant position. Eck r®undl isc~ssia~n The X9$4 Local Government Pay Equity Act Act} requites that each local government jurisdiction report its pay data to Minnesota Management and Budget ~MMB}, formerly the Department of Employee Relations ~D~ER}, every three years to determine its compliance with the Act. The City is required to report for 2009 and the report is due on January 3~, 200. Copies of the compliance and implementation report axe attached for your review. Tn order to be in compliance, the underpayment ratio must be i.n excess of $0 percent, or if it is less than 80 percent, the T- testresults must pass. The City's underpayment ratio is 99.9%, therefore passing the test. MMB will review the report and notify the City of the xesults; however! based on the information presented, it appears that the City is in compliance with the Act as of December 3~, 2009. As part of pay equity reporting, a few other items relating to the City's pay plan should be formally approved at this time, These are administrative changes and do not have any effect on current pay. The Administrative Assistant position for the fire department and building maintenance division was evaluated and is recommended to be placed into the City's pay plan at pay grade 4. Council previously approved the position description and only a fear updates were made at this tithe so I have not included this position description with this request. The position had been titled office Assistant however; the title of Administrative Assistant is more appropriate and maintains consistency with the other Administrative Assistant position in our pay plan. when the City's legal depar~.nent dissolved and former City Clerk Joan Schmidt retired, the administration division was reorganized. Two of the remaining employees in the division were promoted leaving vacant the Secretary position. Legal Secretary Jennifer Johnson began working in the administration division filling that vacant position. Job duties were divided a bit differently with this