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City of <br />Elk -~.-1 <br />River <br />REQUEST FOR ACTION <br />To Item Number <br />Ci Council 3.12. <br />Agenda Section Meeting Date Prepared by <br />Consent une 15, 2009 Tina Allard, Ci Clerk <br />Item Description Reviewed by <br />Consider Special Event Permit to Elk River Arts Alliance for Lori ohnson, Ci Administrator <br />ArtSoup Reviewed by <br />Action Requested <br />Council motion approving a special event permit to Elk River Arts Alliance for the ArtSoup event <br />scheduled on June 20, 2009 with the following conditions: <br />1. Certificate of insurance shall be filed with the City. <br />2. Notice of the event shall be given to area businesses and residents. <br />3. Improvements ordered by the fire marshal to the 720 Main Street facility shall be completed with <br />costs paid by the Arts Alliance. <br />4. Costs for utility use at 716 Main Street facility shall be paid by ArtSoup. <br />5. Tents must meet applicable state and fire building code requirements. No stakes shall be pounded <br />into the pavement. Stakeless tents shall be used. <br />6. Tent in King Avenue parking lot must be removed by noon on Monday, June 22. <br />7. Police reserves will be provided from 8:00 a.m. to 10:00 p.m. on June 20. <br />8. Applicant shall provide portable toilet facilities through private contractor. Facilities shall be <br />installed in the King Avenue parking lot. <br />9. Applicant shall provide garbage services through private contractor. <br />10. Permission must be obtained from First National Bank for use of their parking lot. <br />Background/Discussion <br />David Raymond, representing the Arts Alliance, is requesting to host ArtSoup on June 20, 2009, in <br />downtown Elk River. Below is a synopsis of the request: <br />^ Jackson Avenue closed between Highway 10 and Main Street from 7:30 a.m. to 10:00 p.m. <br />^ Art sales booths and food vendors will be located on Jackson Avenue. <br />^ A portion of the King Avenue parking lot will be used fora 20 x 40 tent for art exhibits. <br />^ Utilizing 716 Main Street (Arts Alliance leased facility) and 720 Main Street (former O'Reilly <br />facility) for art exhibits. <br />^ Rivers Edge Commons Park used for performances throughout the day. <br />• Use of First National Bank parking lot. <br />Art and food vendor set up will begin at 8:00 a.m. Performances in the park will end by 9:30 p.m. <br />Vendors will take down tents around 8:00 p.m. <br />S:\Administration\Council RCA\Licensing\Special Event\ArtSoup.doc <br />